Create and Manage Workspaces

From TechHelp - MCLA's Technology Help Center

How To-Create and Manage Workspaces

(Sharing workspaces is not currently an option for students)

A workspace is a shared area where users in a workgroup have access to the same resources. A typical use for a workspace would be to provide a common area for everyone who is assigned to the same project.

A workspace acts as a container for the particular FirstClass applications and other resources that are useful to the workgroup. For example, a virtual meeting workspace may contain

• a conference for discussions. Workgroup members can post messages and replies to this conference, so that all correspondence is kept in one place for easy reference.

• a group calendar for scheduling meetings
• a contact database to provide information about contacts
• a documents container to store permanent records
• a file storage container to store files of various media types, such as sound and picture files.

Workspaces can be created by your administrator, or by yourself or other users. All workspaces that you have created are stored by default in the Workspaces container on your Desktop. You can drag a workspace out of this container if you want to store it someplace else.

To create a workspace:

1. Open Workspaces.
2. Click New Workspace. (icon at top of screen)
3. Select the template you want your workspace to use and click OK. The workspace is created with the default name selected.
4. Type the name you want to give your workspace and press Enter/Return.

After your workspace has been created, you can open it to customize it for your purposes. This might involve:

• deleting default applications that you don't need
• adding applications
• customizing the look of your workspace, just as you would any other container
• sharing your workspace with other members of your workgroup.

To add a member to a workspace: (note - you may not be able to share workspaces with others - depending on your MCLA role)

1. Open Workspaces.
2. Open the workspace.
3. Click Workspace Members.
4. Type the name of the member, then Enter/Return
5. The workspace will appear on the user's desktop

To remove a member from a workspace:

1. Open Workspaces.
2. Open the workspace.
3. Click Workspace Members.
4. Select the member, press Delete, then Tab.

That member's link to your workspace is deleted.

To delete a workspace:

1. Open Workspaces.
2. Select the workspace.
3. Click Delete.

All members' links to that workspace are deleted.