Difference between pages "Microsoft Office Lens" and "Connecting your personally owned device to BlazerPrint (Students)"

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(For IOS Users (Iphone/Ipad):)
 
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Microsoft Office Lens is a mobile phone app used for scanning objects, like documents, into digital copies or images. The app allows you to edit, crop, rotate, and enhance the quality of the images you scan. You can save what you scan as a PDF file, a Word document, a PowerPoint file, or you can save the image to OneDrive. You can also import images from and save images to your mobile device's photo gallery.
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The following instructions will walk you through the process of setting up the 'BlazerPrint' virtual printer queue on your personally-owned laptop. Once set up, you can send print jobs to the queue and release them from any BlazerPrint copier on campus.
  
==Where to Download Microsoft Office Lens==
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'''NOTE: These instructions are designed for personally owned devices. MCLA Faculty/Staff who are using MCLA-owned devices should review these instructions instead.'''
The Microsoft Office Lens app can be found on the [https://play.google.com/store/apps/details?id=com.microsoft.office.officelens&hl=en_US Google Play Store] and the [https://apps.apple.com/us/app/microsoft-office-lens-pdf-scan/id975925059 iOS App Store].
 
 
[[Image:Lens_GoogleStore.jpg]]
 
 
[[Image:Lens_AppleStore.png]]
 
 
When you first open the Lens app, you will have to give it permission to access your device's camera and photo gallery.
 
  
==Logging into your Microsoft Account==
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<youtube>j0LHSuG-Ewo</youtube>
To sign into your Microsoft account, start by clicking the menu button, or the three vertical dots, in the top right corner of the camera screen. After the menu opens, click on Settings.
 
 
[[Image:Lens_DotMenu.jpg]]
 
 
In the Settings menu, under General, click on Accounts and Privacy.
 
 
[[Image:Lens_Settings.jpg]]
 
 
At the top of the Accounts and Privacy page, click on Add an account.
 
 
[[Image:Lens_AddAccount.jpg]]
 
 
Click Sign In on the next page.
 
 
[[Image:Lens_SignIn.jpg]]
 
 
Then, enter your email address and password. You may be told to restart the app to complete the sign in process. Exit the app and close it in your device's recent apps screen. After that, you should be logged into your Microsoft account on the Lens app.
 
  
==Scanning an Object==
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=For Windows Users:=
Microsoft Office Lens can gives you several options for capture formats. They are document, business card, whiteboard, and photo. Select the format based on the item you are trying to scan. When you are ready, hold your device so that the item is in the center of the screen. An orange outline will appear around the item. Take the picture by clicking the gray shutter button. You will then be shown a screen where you can crop the image based on what was automatically outlined.  
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*1. Ensure your laptop is connected to the oncampus MCLA network, preferably Eduroam.
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*2. Download the Mobility Print Installer located [https://papercut.com/products/ng/mobility-print/download/client/windows/ here].
[[Image:Lens_Crop.jpg]]
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*3. Run the installer once fully downloaded.
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*4. Windows prompt will ask you for permission to make changes to your computer; Click “Yes”
After you crop the image, click Confirm. On the next screen, you can see what the final scan will look like. You can also edit the image any way you like. You can add text, add drawings, rotate, crop, or delete the image.
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*5. Select a language, then click “Ok”
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[[image:mobility1.png]]
[[Image:Lens_Edit.jpg]]
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*6. Click “I accept the agreement” then click “Next”
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[[image:mobility2.png]]
When you are finished editing, click Done in the bottom-right corner. Next, you will see a screen where you can set the document name and save it to a certain place. You can save the document to your device's photo gallery or, if you have a Microsoft account connected to the Lens app, you can save it as a PDF, a OneNote file, a Lens file, a Word document, or a PowerPoint file. Saving it as one of these files will automatically store it in your Microsoft account's OneDrive cloud storage.
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*7. “BlazerPrint” should appear in the list of printers. Select “BlazerPrint”, then click “Next”
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[[image:mobility3.png|300px]]
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*8. Sign in using your A number and password, then click “Next”
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[[image:mobility4.png|300px]]
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*9. If done successfully, a page will appear saying that the Mobility Print Setup has been installed. Click “Finish”
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[[image:mobility5.png|300px]]
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*10. BlazerPrint should now appear in the list of printers when attempting to print
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[[image:mobility6.png|300px]]
  
[[Image:Lens_SaveDoc.jpg]]
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=For Mac OS Users:=
  
==Scanning a Multi-Page Document==
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*1. Ensure your laptop is connected to the oncampus MCLA network, preferably Eduroam.
The Microsoft Lens app allows you to scan a document with multiple pages and save it as one file. To do this, start by scanning the first page of the document. After you finish scanning the first page and cropping the image, you will be shown a page where you can further edit the file, add a new page, or finish scanning. Click Add New in the bottom-left corner.
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*2. Navigate to System Preferences > Printers and Scanners.
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*3. Click the ‘retry’ icon under the Printers List. The Add dialog is displayed. It displays a list of all of the discovered printers on the network.
[[Image:Lens_AddNew.jpg]]
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*4. Select a "BlazerPrint' printer that uses the Bonjour protocol.  
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*5. At the bottom of the dialog box, check that Use is set to Secure AirPrint.
The camera will open again allowing you to scan the next page. After you scan and crop the next page, you will be brought back to the camera. Scan as many pages as you like. When you have scanned all the pages of the document that you need, click the icon with the number over it in the bottom-right corner. This icon keeps track of the amount of pages you have scanned for this document.  
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**'''Note:''' If Secure AirPrint isn’t displayed, close the add dialog then disconnect from the network. Reconnect to it again.
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*6. Click Add.
[[Image:Lens_TotalPages.jpg]]
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*7. Print your document. When prompted, enter your MCLA A number and password.
 
You will then be brought back to the screen where you can edit each page of the document. Edit the pages how you need to and then click the Done button in the bottom-right corner. On the next page, enter a name for the file and select where you want to save it.
 
  
==Emailing a Document==
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=For IOS Users (Iphone/Ipad):=
If you want to email a document that you've scanned, start by clicking the three vertical dots in the top-right corner and click My Files.
 
 
[[Image:Lens_DotMenu.jpg]]
 
 
Find the document that you want to send and click the three vertical dots on the document's icon.
 
 
[[Image:Lens_MyFiles.jpg]]
 
 
When the menu appears, click on Share.
 
 
[[Image:Lens_ShareFile.jpg]]
 
 
Another menu will appear asking which method you want to share the document through. Select the email application you prefer. The scanned document will now be attached to an email.
 
  
Another option is first creating a new email and attaching your document to the email. After you create a new message, click the attach file icon. You can choose between attaching a file or attaching a picture. If you are attaching a file saved to your OneDrive, click Choose from Files and under Office 365, click Files. Select the document you want to attach and click attach file. If you are attaching an image saved in your photo gallery, click Choose from photo library. Click the image or images you want to attach and they will be added to the email message.
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*1. Open the app you want to print from and tap the share icon:
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[[File:Shareiosprint.png|100px]]
  
==Optical Character Recognition==
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*Scroll down and tap
The Lens app also provides users with a service called optical character recognition, or OCR. This service lets you convert an image that contains text to a text file that you can edit.To use this function, you must save your scanned document as a Microsoft Word, or ".docx", file. In the save menu, select the option that says Word (OCR Document). If you have your Microsoft account linked to Lens, the file will be saved to your OneDrive.
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[[File:Print-icon.png|100px]]
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or
[[Image:Lens_SaveOCR.jpg]]
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Print.
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No print option? Check the app's User Guide or Help - not all apps support printing.
After you save the file, you should now be able to open the file in Word and edit it as you would a normal text file.
 
  
Alternatively, you can also save your document as an OCR converted PDF which will allow for text to be searchable. This will enable your PDF to be read by screenreaders for accessibility purposes. Here is a tutorial video that will take you through that process:
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Select a printer.
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Select the number of copies and other options, like which pages you want to print.
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Tap Print in the top-right corner.
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If you're prompted, enter your MCLA A number and password.
  
[https://web.microsoftstream.com/video/955349b4-693d-489c-8fbb-2b828175dce5 Office Lens OCR Tutorial Video]
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=For ChromeBook Users:=

Revision as of 00:47, 10 February 2023

The following instructions will walk you through the process of setting up the 'BlazerPrint' virtual printer queue on your personally-owned laptop. Once set up, you can send print jobs to the queue and release them from any BlazerPrint copier on campus.

NOTE: These instructions are designed for personally owned devices. MCLA Faculty/Staff who are using MCLA-owned devices should review these instructions instead.

For Windows Users:

  • 1. Ensure your laptop is connected to the oncampus MCLA network, preferably Eduroam.
  • 2. Download the Mobility Print Installer located here.
  • 3. Run the installer once fully downloaded.
  • 4. Windows prompt will ask you for permission to make changes to your computer; Click “Yes”
  • 5. Select a language, then click “Ok”

Mobility1.png

  • 6. Click “I accept the agreement” then click “Next”

Mobility2.png

  • 7. “BlazerPrint” should appear in the list of printers. Select “BlazerPrint”, then click “Next”

Mobility3.png

  • 8. Sign in using your A number and password, then click “Next”

Mobility4.png

  • 9. If done successfully, a page will appear saying that the Mobility Print Setup has been installed. Click “Finish”

Mobility5.png

  • 10. BlazerPrint should now appear in the list of printers when attempting to print

Mobility6.png

For Mac OS Users:

  • 1. Ensure your laptop is connected to the oncampus MCLA network, preferably Eduroam.
  • 2. Navigate to System Preferences > Printers and Scanners.
  • 3. Click the ‘retry’ icon under the Printers List. The Add dialog is displayed. It displays a list of all of the discovered printers on the network.
  • 4. Select a "BlazerPrint' printer that uses the Bonjour protocol.
  • 5. At the bottom of the dialog box, check that Use is set to Secure AirPrint.
    • Note: If Secure AirPrint isn’t displayed, close the add dialog then disconnect from the network. Reconnect to it again.
  • 6. Click Add.
  • 7. Print your document. When prompted, enter your MCLA A number and password.

For IOS Users (Iphone/Ipad):

  • 1. Open the app you want to print from and tap the share icon:

Shareiosprint.png

  • Scroll down and tap

Print-icon.png or Print. No print option? Check the app's User Guide or Help - not all apps support printing.

Select a printer. Select the number of copies and other options, like which pages you want to print. Tap Print in the top-right corner. If you're prompted, enter your MCLA A number and password.

For ChromeBook Users: