FindTime - Revision history

A10001222 at 14:11, 26 May 2021

2021-05-26T14:11:50Z

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2021-01-27T19:28:05Z

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en>Helpdesk at 20:59, 21 October 2020

2020-10-21T20:59:22Z

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<youtube>F6SjA941B0A</youtube>
=='''Description'''==
'''FindTime''' is an add-in for use within Office 365 that helps you come to consensus on a meeting time across companies. Once you reach consensus, '''FindTime''' sends out the meeting invite on your behalf, eliminating the time consuming back-and-forth usually required to find the best meeting time. '''FindTime''' shows what days and times work the best for you and the attendees when available using free/busy data. Then you can propose your selected times to all attendees and allow everyone to vote and quickly agree on a preferred meeting time that works for everyone. '''FindTime''' then will then send out the meeting invite on your behalf to be added to everyone's Office 365 calendar.

=='''Installing FindTime App'''==
*1. To install the '''FindTime''' App start by opening up a new message in your email.

[[Image:FindTime1.PNG]]

*2. Click the three dots in the bottom bar of the message. Click the '''Get Add-ins''' button in the menu.

[[Image:FindTime2.PNG]]

*3. Search for '''FindTime''' in the app search towards the top right of the window. Click the '''FindTime''' app
*4. Click the '''Add''' button to finish adding it to your email.

=='''Sending A Meeting Poll'''==
*1. Add all the users required for the meeting into the '''To:''' section of a new email. Optional users for the meeting can be added to the '''Cc:''' section of the email.
*2. Click the three dots in the bottom bar of the message. There will now be a option for '''FindTime''' in that menu after installing it. Click '''FindTime'''.

[[Image:FindTime3.PNG]]

*3. The above menu will appear allowing you to set the duration of the meeting and shows you all times that all users are currently available. Click on all possible times that the meeting could be held. Once they are all selected click the '''Next''' button.

[[Image:FindTime4.PNG]]

*4. A confirmation window that lets you add the location and change some of the poll settings will appear after hitting next. Once the information and settings are correct you can click '''Add to email'''.
*5. The email will self fill with the meeting pool and can be sent out to the users.

=='''Replying to a Meeting Poll'''==
[[Image:FindTime5.PNG]]

*1. Users will receive a email with the information shown in the image above. Click the '''Select Options''' button to vote on the meeting times.

[[Image:FindTime6.PNG]]

*2. Of the times shown click '''Yes''' for any meeting times you can make it to, '''No''' for any meeting times you can not make it to, and '''Prefer''' for the time that works best for you. Optionally you can propose another time by clicking the '''Propose another time''' option towards the bottom of the display.
*3. Click '''Vote''' once you have select a option for all the times.

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 =='''Description'''==
 '''FindTime''' is an add-in for use within Office 365 that helps you come to consensus on a meeting time across companies.  Once you reach consensus, '''FindTime''' sends out the meeting invite on your behalf, eliminating the time consuming back-and-forth usually required to find the best meeting time. '''FindTime''' shows what days and times work the best for you and the attendees when available using free/busy data. Then you can propose your selected times to all attendees and allow everyone to vote and quickly agree on a preferred meeting time that works for everyone. '''FindTime''' then will then send out the meeting invite on your behalf to be added to everyone's Office 365 calendar.

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