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==OneDrive Overview in OWA==
OneDrive for Business is an online document storage and sharing tool that students, faculty and staff can access on Office 365. It includes the following features:
*1 terabyte of file space
*Access from anywhere oncampus or offcampus
*Create, access, and edit documents through just a web browser by using Office Online.
*Share documents with other MCLA Office 365 users.
To access OneDrive, Click the App Launcher in Office 365
[[image:onedrive1.PNG]]
Then select OneDrive.
[[image:onedrive2.PNG]]
==Uploading a File or Folder==
*1. In '''OneDrive''', click the '''Upload''' [[image:Upload.png]] shortcut.
*2. Select the file or folder you wish to upload.
*3. Click '''Open'''.
*4. The file will appear in the '''Documents''' pane.
'''Here is also a video overview of this process:'''
[https://support.office.com/en-us/article/upload-files-and-folders-to-onedrive-7f630d4a-0af2-40f9-a32a-de5f149eb1de Uploading a File or Folder Tutorial Video]
==Creating a Document==
*1. In '''OneDrive''', click the '''New''' [[image:New.png]] shortcut.
*2. Select the type of file you would like to create from the dropdown menu, including Word document, Excel workbook,PowerPoint presentation and OneNote notebook.
==Working with Files in OneDrive==
*1. In '''OneDrive''', check the file you wish to work with to select it.
*2. Click the '''More''' shortcut. From here, you can do one of the following options:
*• To rename the file, click '''Rename'''. Enter a new name and click '''Save'''.
*• To delete the file, click '''Delete'''. Click '''OK''' to confirm.
*• To change the location of the file, click '''Move''' or copy. Click '''Move''' to confirm.
==Sharing a File==
*1. In '''OneDrive''', check to select the file you want to share from the '''Documents''' pane.
*2. Click the '''Share''' [[image:Share.png]] shortcut.
*3. Enter the names of users with which you wish the share the file in the '''Invite people''' box.
*4. ''Optional:'' To only allow other users to view the file without making changes, click the arrow at the '''Can edit''' box and select '''Can view'''.
*5. ''Optional:'' To include a message, enter text in the space.
*6. Click '''Share'''
==Creating a Folder==
*1. In '''OneDrive''', click the '''New''' [[image:New.png]] button.
*2. Select the '''New Folder''' button from the drop-down menu.
[[image:New-folder.png]]
*3. Enter a name for your new folder in the '''Name*''' box.
*4. Click '''Save'''. Your new folder will appear in your '''Documents''' list.
*5. ''Optional:'' To populate the folder with files already on your '''OneDrive''', click and drag items over the new folder. They will appear in the folder the next time you open it.
*6. ''Optional:'' To populate the folder with files from your computer,click on the new folder to open it. Click the '''Upload''' [[image:o365upload.png]] shortcut and select the files you wish to add.
==Syncing a Copy of Your Files to Your Computer ==
To make an up-to-date copy of your files to work with on your
computer in File Explorer, you can sync your files.
*1. Open your '''OneDrive''' library or click '''Site Folders''' to find a library.
*2. Click the '''Sync''' [[image:Sync.png]] shortcut.
*3. In the '''Sync''' wizard that opens, click Sync now.
*4. The name of the library you are syncing will appear, as well as the future location in Windows Explorer.
*5. ''Optional'': To save the copy in a new location, click '''Change'''.
*6. ''Optional:'' To view the files as they are syncing, click '''Show my files'''....
==Using Versions==
You can use OneDrive to track the versions of a particular file. This is especially helpful if you need to return to a previous
version to correct a change that was made in error.
*1. In '''OneDrive''', select the file you wish to restore a previous version of.
*2. Click the '''Version History''' shortcut.
[[Image:Version.png]]
*3. Hover your mouse cursor beside the '''Modified''' date of the version you wish to restore.
*4. Click the three dots that appear and select '''Restore'''.
*5. Click '''OK'''. The restored file will appear at the top of your '''Version History''' list.
==Attach OneDrive Files to E-mail Messages==
With OneDrive enabled, the option to attach a file from OneDrive is shown by default. You can also choose to select a file from your computer. The following instructions will guide you through this process:
*1.To attach a file to a message, open a new message or respond to an existing message and select the[[image:attachonedrive1.PNG]] paperclip icon
*2.Choose the source you want to use from the navigation pane:
**OneDrive (this is listed as the default source file location)
**'''Computer''' (select this if you would like to attach a file that is stored on your local computer)
*3. Browse to find the file you want to attach.
*4.Select the file, and then select Next (or Open when attaching from computer) to add it to your message.
*5.Next, you're prompted to share your file with OneDrive for Business, or attach a copy.
**If you select "Attach as a OneDrive file" - recipients will receive a link to the file and be given permission to edit the file. If you are attaching a file from your computer it will also be uploaded to a folder named Email Attachments within your OneDrive.
**If you choose to "Attach as a copy" the recipients will receive their own copy of the attachment.
**You can also check the box that says "Remember my choice.." if you would like this selection to be automatic for future attachments that you add.
[[image:attachonedrive2.PNG]]
==Download the OneDrive for Business Application==
There are client applications for OneDrive for Business that can also be installed on your computer or mobile device.
*'''NOTE:When logging into these applications, use your A number and @mcla.edu. Example:a10001000@mcla.edu'''
See additional links below:
*[https://support.office.com/en-us/article/Get-started-with-the-OneDrive-for-Business-Next-Generation-Sync-Client-in-Windows-615391c4-2bd3-4aae-a42a-858262e42a49 Windows]
*[https://support.office.com/en-us/article/Get-started-with-the-OneDrive-for-Business-Next-Generation-Sync-Client-on-Mac-OS-X-d11b9f29-00bb-4172-be39-997da46f913f Mac OSX (10.9 or higher)]
*[https://support.office.com/en-us/article/Install-and-set-up-OneDrive-on-your-iPhone-or-iPad-c535c845-91ae-4f6a-81fd-5247cb7da0a4 Apple iOS]
*[https://support.office.com/en-us/article/Install-and-set-up-OneDrive-on-an-Android-phone-or-tablet-b8ed509b-c068-4ec8-8e69-60ffe8af23ce Android]
*[https://support.office.com/en-us/article/Set-up-OneDrive-for-Business-on-your-Windows-Phone-519fa7ee-a842-4f7e-9269-0f26d701505c Windows Phone]
==Additional Training Resources by Microsoft==
*[https://support.office.com/en-us/article/What-is-OneDrive-for-Business-187f90af-056f-47c0-9656-cc0ddca7fdc2 What is OneDrive for Business?]
*[https://support.office.com/en-us/article/Store-sync-and-share-your-work-files-OneDrive-for-Business-301817f6-9705-4525-ba3d-79082029b195 Store, sync, and share your work files]
**[https://support.office.com/en-us/article/Dragging-and-dropping-files-to-OneDrive-for-Business-e2e0c53e-8707-4b9d-aa0d-d3cfcb792b72 Dragging and dropping files to OneDrive for Business]
**[https://support.office.com/en-us/article/Seeing-your-files-from-other-devices-fe48cf1e-d23c-4bb5-b274-f04e3d46539a Seeing your files from other devices]
**[https://support.office.com/en-us/article/Saving-and-opening-files-f3c50490-e402-44cd-81f1-d559fdc715fb Saving and opening files]
**[https://support.office.com/en-us/article/Syncing-your-files-with-your-computer-31e11d42-c3e4-443a-a5dd-9186bb6fdf3c Syncing your files with your computer]
**[https://support.office.com/en-us/article/Managing-your-files-in-OneDrive-for-Business-1c53e2c1-950e-46fa-8611-e07efcfb0565 Managing your files in OneDrive for Business]
**[https://support.office.com/en-us/article/Sharing-files-with-others-1441ccff-7d1d-4105-bf62-84b720149a28 Sharing files with others]
OneDrive for Business is an online document storage and sharing tool that students, faculty and staff can access on Office 365. It includes the following features:
*1 terabyte of file space
*Access from anywhere oncampus or offcampus
*Create, access, and edit documents through just a web browser by using Office Online.
*Share documents with other MCLA Office 365 users.
To access OneDrive, Click the App Launcher in Office 365
[[image:onedrive1.PNG]]
Then select OneDrive.
[[image:onedrive2.PNG]]
==Uploading a File or Folder==
*1. In '''OneDrive''', click the '''Upload''' [[image:Upload.png]] shortcut.
*2. Select the file or folder you wish to upload.
*3. Click '''Open'''.
*4. The file will appear in the '''Documents''' pane.
'''Here is also a video overview of this process:'''
[https://support.office.com/en-us/article/upload-files-and-folders-to-onedrive-7f630d4a-0af2-40f9-a32a-de5f149eb1de Uploading a File or Folder Tutorial Video]
==Creating a Document==
*1. In '''OneDrive''', click the '''New''' [[image:New.png]] shortcut.
*2. Select the type of file you would like to create from the dropdown menu, including Word document, Excel workbook,PowerPoint presentation and OneNote notebook.
==Working with Files in OneDrive==
*1. In '''OneDrive''', check the file you wish to work with to select it.
*2. Click the '''More''' shortcut. From here, you can do one of the following options:
*• To rename the file, click '''Rename'''. Enter a new name and click '''Save'''.
*• To delete the file, click '''Delete'''. Click '''OK''' to confirm.
*• To change the location of the file, click '''Move''' or copy. Click '''Move''' to confirm.
==Sharing a File==
*1. In '''OneDrive''', check to select the file you want to share from the '''Documents''' pane.
*2. Click the '''Share''' [[image:Share.png]] shortcut.
*3. Enter the names of users with which you wish the share the file in the '''Invite people''' box.
*4. ''Optional:'' To only allow other users to view the file without making changes, click the arrow at the '''Can edit''' box and select '''Can view'''.
*5. ''Optional:'' To include a message, enter text in the space.
*6. Click '''Share'''
==Creating a Folder==
*1. In '''OneDrive''', click the '''New''' [[image:New.png]] button.
*2. Select the '''New Folder''' button from the drop-down menu.
[[image:New-folder.png]]
*3. Enter a name for your new folder in the '''Name*''' box.
*4. Click '''Save'''. Your new folder will appear in your '''Documents''' list.
*5. ''Optional:'' To populate the folder with files already on your '''OneDrive''', click and drag items over the new folder. They will appear in the folder the next time you open it.
*6. ''Optional:'' To populate the folder with files from your computer,click on the new folder to open it. Click the '''Upload''' [[image:o365upload.png]] shortcut and select the files you wish to add.
==Syncing a Copy of Your Files to Your Computer ==
To make an up-to-date copy of your files to work with on your
computer in File Explorer, you can sync your files.
*1. Open your '''OneDrive''' library or click '''Site Folders''' to find a library.
*2. Click the '''Sync''' [[image:Sync.png]] shortcut.
*3. In the '''Sync''' wizard that opens, click Sync now.
*4. The name of the library you are syncing will appear, as well as the future location in Windows Explorer.
*5. ''Optional'': To save the copy in a new location, click '''Change'''.
*6. ''Optional:'' To view the files as they are syncing, click '''Show my files'''....
==Using Versions==
You can use OneDrive to track the versions of a particular file. This is especially helpful if you need to return to a previous
version to correct a change that was made in error.
*1. In '''OneDrive''', select the file you wish to restore a previous version of.
*2. Click the '''Version History''' shortcut.
[[Image:Version.png]]
*3. Hover your mouse cursor beside the '''Modified''' date of the version you wish to restore.
*4. Click the three dots that appear and select '''Restore'''.
*5. Click '''OK'''. The restored file will appear at the top of your '''Version History''' list.
==Attach OneDrive Files to E-mail Messages==
With OneDrive enabled, the option to attach a file from OneDrive is shown by default. You can also choose to select a file from your computer. The following instructions will guide you through this process:
*1.To attach a file to a message, open a new message or respond to an existing message and select the[[image:attachonedrive1.PNG]] paperclip icon
*2.Choose the source you want to use from the navigation pane:
**OneDrive (this is listed as the default source file location)
**'''Computer''' (select this if you would like to attach a file that is stored on your local computer)
*3. Browse to find the file you want to attach.
*4.Select the file, and then select Next (or Open when attaching from computer) to add it to your message.
*5.Next, you're prompted to share your file with OneDrive for Business, or attach a copy.
**If you select "Attach as a OneDrive file" - recipients will receive a link to the file and be given permission to edit the file. If you are attaching a file from your computer it will also be uploaded to a folder named Email Attachments within your OneDrive.
**If you choose to "Attach as a copy" the recipients will receive their own copy of the attachment.
**You can also check the box that says "Remember my choice.." if you would like this selection to be automatic for future attachments that you add.
[[image:attachonedrive2.PNG]]
==Download the OneDrive for Business Application==
There are client applications for OneDrive for Business that can also be installed on your computer or mobile device.
*'''NOTE:When logging into these applications, use your A number and @mcla.edu. Example:a10001000@mcla.edu'''
See additional links below:
*[https://support.office.com/en-us/article/Get-started-with-the-OneDrive-for-Business-Next-Generation-Sync-Client-in-Windows-615391c4-2bd3-4aae-a42a-858262e42a49 Windows]
*[https://support.office.com/en-us/article/Get-started-with-the-OneDrive-for-Business-Next-Generation-Sync-Client-on-Mac-OS-X-d11b9f29-00bb-4172-be39-997da46f913f Mac OSX (10.9 or higher)]
*[https://support.office.com/en-us/article/Install-and-set-up-OneDrive-on-your-iPhone-or-iPad-c535c845-91ae-4f6a-81fd-5247cb7da0a4 Apple iOS]
*[https://support.office.com/en-us/article/Install-and-set-up-OneDrive-on-an-Android-phone-or-tablet-b8ed509b-c068-4ec8-8e69-60ffe8af23ce Android]
*[https://support.office.com/en-us/article/Set-up-OneDrive-for-Business-on-your-Windows-Phone-519fa7ee-a842-4f7e-9269-0f26d701505c Windows Phone]
==Additional Training Resources by Microsoft==
*[https://support.office.com/en-us/article/What-is-OneDrive-for-Business-187f90af-056f-47c0-9656-cc0ddca7fdc2 What is OneDrive for Business?]
*[https://support.office.com/en-us/article/Store-sync-and-share-your-work-files-OneDrive-for-Business-301817f6-9705-4525-ba3d-79082029b195 Store, sync, and share your work files]
**[https://support.office.com/en-us/article/Dragging-and-dropping-files-to-OneDrive-for-Business-e2e0c53e-8707-4b9d-aa0d-d3cfcb792b72 Dragging and dropping files to OneDrive for Business]
**[https://support.office.com/en-us/article/Seeing-your-files-from-other-devices-fe48cf1e-d23c-4bb5-b274-f04e3d46539a Seeing your files from other devices]
**[https://support.office.com/en-us/article/Saving-and-opening-files-f3c50490-e402-44cd-81f1-d559fdc715fb Saving and opening files]
**[https://support.office.com/en-us/article/Syncing-your-files-with-your-computer-31e11d42-c3e4-443a-a5dd-9186bb6fdf3c Syncing your files with your computer]
**[https://support.office.com/en-us/article/Managing-your-files-in-OneDrive-for-Business-1c53e2c1-950e-46fa-8611-e07efcfb0565 Managing your files in OneDrive for Business]
**[https://support.office.com/en-us/article/Sharing-files-with-others-1441ccff-7d1d-4105-bf62-84b720149a28 Sharing files with others]