Difference between pages "Connecting your personally owned device to BlazerPrint (Students)" and "Create a MCLA Form"

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(Dynamic Forms vs Microsoft Forms – Which one should I choose?)
 
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The following instructions will walk you through the process of setting up the 'BlazerPrint' virtual printer queue on your personally-owned laptop. Once set up, you can send print jobs to the queue and release them from any BlazerPrint copier on campus.
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=MCLA Supported Form Platforms=
  
'''NOTE: These instructions are designed for personally owned devices. MCLA Faculty/Staff who are using MCLA-owned devices should review these instructions instead.'''
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If your department is looking to create a form to collect information, its helpful to understand which MCLA supported options are available to you. This brief description will help to illustrate what those supported options are and can be used as a guide to help find the right platform to suit your needs.
  
<youtube>j0LHSuG-Ewo</youtube>
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=='''Microsoft Forms through Office 365'''==
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Microsoft Forms is now available through Office 365. This option enables users to create and distribute their own forms using their own accounts. Designing a form with Microsoft Forms is very simple but has limited options. Distribution is restricted to internal users only. Since the forms and collected data from that form is stored on individual accounts, the retention of that information is also limited. This option would be recommended for short one-time surveys or polls but should not be used as a departmental form that requires long term availability. For an overview on how to use Microsoft Forms, please visit https://support.office.com/en-us/forms
  
=For Windows Users:=
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=='''Event Sign Ups through Microsoft Teams'''==
*1. Ensure your laptop is connected to the on-campus MCLA network, preferably Eduroam.
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If your organizing an event and would like attendees to sign up and reserve their seat, you may consider looking at creating a Microsoft Teams event with the attendee registration. This feature uses both MS Teams and Forms together so you can customize a registration form so you can gather whatever information in need from an attendee in advance. For information on how to setup a Teams meeting with attendee registration, please visit Schedule a meeting with registration in Microsoft Teams - Microsoft Support
*2. Download the Mobility Print Installer located [https://papercut.com/products/ng/mobility-print/download/client/windows/ here].
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Dynamic Forms
*3. Run the installer once fully downloaded.
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MCLA has adopted Dynamic Forms as its official paperless workflow solution. Dynamic Forms is a fully hosted, powerful web application which also allows non-technical users to take any paper-based form and quickly build a sophisticated interactive form that can be published to the internet. Dynamic Forms provides single and multiple electronic signature functionality along with a basic workflow feature to enable document processing.
*4. Windows prompt will ask you for permission to make changes to your computer; Click “Yes”
 
*5. Select a language, then click “Ok”
 
[[image:mobility1.png]]
 
*6. Click “I accept the agreement” then click “Next”
 
[[image:mobility2.png]]
 
*7. “BlazerPrint” and "BlazerPrint-Color" should appear in the list of printers. Select the 'BlazerPrint' printer for monochrome printing or 'BlazerPrint-Color' for color printing , then click “Next”
 
[[image:mobility3.png|300px]]
 
*8. Sign in using your A number and password, then click “Next”
 
[[image:mobility4.png|300px]]
 
*9. If done successfully, a page will appear saying that the Mobility Print Setup has been installed. Click “Finish”
 
[[image:mobility5.png|300px]]
 
*10. BlazerPrint should now appear in the list of printers when attempting to print
 
[[image:mobility6.png|300px]]
 
  
=For Mac OS Users:=
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=='''Dynamic Forms vs Microsoft Forms – Which one should I choose?'''==
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Microsoft Forms are useful when there is a need to self-publish a form. We usually recommend it for quick ‘one-off’ needs that have a limited lifespan. Examples include event sign-ups, quick surveys that have an end date, or polls. Its also important to note that although form creators have the ability to share control of the form, the form is always associated with the form designer’s Microsoft account. We do not have as much granular control with transitioning a form from one owner to the other, especially if the form owner’s account is disabled due to a staff transition.
  
*1. Ensure your laptop is connected to the on-campus MCLA network, preferably Eduroam.
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If your need has a more official nature to it where it’s part of a ‘business process’ its important to consider Dynamic Forms. The form is stored in a dynamic forms ‘organization’ that can be administered centrally. We also have a toolset that enables data to be captured and automatically stored in a Banner record. DF is really good for forms that require a workflow, custom email notifications, and/or digital signatures (internal and external users). IT will also help with the form design where you can submit your design via this [https://nextgensso.com/sp/startSSO.ping?PartnerIdpId=http://sts.mcla.edu/adfs/services/trust&TargetResource=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f7a3655a7-c008-43a5-9761-4fc0fbef045d form]:
*2. Navigate to System Preferences > Printers and Scanners.
 
*3. Click the ‘retry’ icon under the Printers List. The Add dialog is displayed. It displays a list of all of the discovered printers on the network.
 
*4. Select the 'BlazerPrint' printer for monochrome printing or 'BlazerPrint-Color' for color printing under the Bonjour protocol.
 
*5. At the bottom of the dialog box, check that Use is set to Secure AirPrint.
 
**'''Note:''' If Secure AirPrint isn’t displayed, close the add dialog then disconnect from the network. Reconnect to it again.
 
*6. Click Add.
 
*7. Print your document. When prompted, enter your MCLA A number and password.
 
  
=For IOS Users (Iphone/Ipad):=
 
  
*1. Open the app you want to print from and tap the share icon: [[File:Shareiosprint.png|100px]]
 
  
*2. Scroll down and tap [[File:Print-icon.png|25px]] or '''Print'''. No print option? Check the app's User Guide or Help - not all apps support printing.
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If you have a significant amount of forms to design, there is training available so you can self publish your own DF forms. Many departments just opt to submit their requests through this form or edit requests to the helpdesk.
 
 
*Select the 'BlazerPrint' printer for monochrome printing or 'BlazerPrint-Color' for color printing
 
 
 
*Select the number of copies and other options, like which pages you want to print.
 
 
 
*Tap Print in the top-right corner.
 
 
 
*If you're prompted, enter your MCLA A number and password.
 
 
 
=For Andriod Users:=
 
*1. Download the [https://play.google.com/store/apps/details?id=com.papercut.projectbanksia&pli=1 Mobility Print app here].
 
*2. Open the app and follow the setup instructions.
 
*3. Open the app you want to print from and tap Print or Share > Print. Then select the 'BlazerPrint' printer for monochrome printing or 'BlazerPrint-Color' for color printing then tap Print.
 
 
 
=For ChromeBook Users:=
 
*1. Download the [https://chrome.google.com/webstore/detail/mobility-print/alhngdkjgnedakdlnamimgfihgkmenbh Mobility Print App located here].
 
*2. To Print - Press Ctrl + P.
 
*3. Select the 'BlazerPrint' printer for monochrome printing or 'BlazerPrint-Color' for color printing then click Print.
 

Revision as of 21:15, 29 September 2023

MCLA Supported Form Platforms

If your department is looking to create a form to collect information, its helpful to understand which MCLA supported options are available to you. This brief description will help to illustrate what those supported options are and can be used as a guide to help find the right platform to suit your needs.

Microsoft Forms through Office 365

Microsoft Forms is now available through Office 365. This option enables users to create and distribute their own forms using their own accounts. Designing a form with Microsoft Forms is very simple but has limited options. Distribution is restricted to internal users only. Since the forms and collected data from that form is stored on individual accounts, the retention of that information is also limited. This option would be recommended for short one-time surveys or polls but should not be used as a departmental form that requires long term availability. For an overview on how to use Microsoft Forms, please visit https://support.office.com/en-us/forms

Event Sign Ups through Microsoft Teams

If your organizing an event and would like attendees to sign up and reserve their seat, you may consider looking at creating a Microsoft Teams event with the attendee registration. This feature uses both MS Teams and Forms together so you can customize a registration form so you can gather whatever information in need from an attendee in advance. For information on how to setup a Teams meeting with attendee registration, please visit Schedule a meeting with registration in Microsoft Teams - Microsoft Support Dynamic Forms MCLA has adopted Dynamic Forms as its official paperless workflow solution. Dynamic Forms is a fully hosted, powerful web application which also allows non-technical users to take any paper-based form and quickly build a sophisticated interactive form that can be published to the internet. Dynamic Forms provides single and multiple electronic signature functionality along with a basic workflow feature to enable document processing.

Dynamic Forms vs Microsoft Forms – Which one should I choose?

Microsoft Forms are useful when there is a need to self-publish a form. We usually recommend it for quick ‘one-off’ needs that have a limited lifespan. Examples include event sign-ups, quick surveys that have an end date, or polls. Its also important to note that although form creators have the ability to share control of the form, the form is always associated with the form designer’s Microsoft account. We do not have as much granular control with transitioning a form from one owner to the other, especially if the form owner’s account is disabled due to a staff transition.

If your need has a more official nature to it where it’s part of a ‘business process’ its important to consider Dynamic Forms. The form is stored in a dynamic forms ‘organization’ that can be administered centrally. We also have a toolset that enables data to be captured and automatically stored in a Banner record. DF is really good for forms that require a workflow, custom email notifications, and/or digital signatures (internal and external users). IT will also help with the form design where you can submit your design via this form:


If you have a significant amount of forms to design, there is training available so you can self publish your own DF forms. Many departments just opt to submit their requests through this form or edit requests to the helpdesk.