Difference between pages "BlazerPrint Locations" and "Create a MCLA Form"

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(Dynamic Forms vs Microsoft Forms – Which one should I choose?)
 
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=MCLA Supported Form Platforms=
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<td height="19" bgcolor="gray"  align="left" valign=bottom><font color="#ffffff">Location</font></td>
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If your department is looking to create a form to collect information, its helpful to understand which MCLA supported options are available to you. This brief description will help to illustrate what those supported options are and can be used as a guide to help find the right platform to suit your needs.
<td align="left" bgcolor="gray" valign=bottom><font color="#ffffff">Model </font></td>
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<td align="left" bgcolor="gray" valign=bottom><font color="#ffffff">Status</font></td>
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=='''Microsoft Forms through Office 365'''==
<td align="left" bgcolor="gray"  valign=bottom><font color="#ffffff">Note</font></td>
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Microsoft Forms is now available through Office 365. This option enables users to create and distribute their own forms using their own accounts. Designing a form with Microsoft Forms is very simple but has limited options. Distribution is restricted to internal users only. Since the forms and collected data from that form is stored on individual accounts, the retention of that information is also limited. This option would be recommended for short one-time surveys or polls but should not be used as a departmental form that requires long term availability. For an overview on how to use Microsoft Forms, please visit https://support.office.com/en-us/forms
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=='''Event Sign Ups through Microsoft Teams'''==
<td height="19" align="left" valign=bottom><font color="#000000">Amsler Campus Center 327</font></td>
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If your organizing an event and would like attendees to sign up and reserve their seat, you may consider looking at creating a Microsoft Teams event with the attendee registration. This feature uses both MS Teams and Forms together so you can customize a registration form so you can gather whatever information in need from an attendee in advance. For information on how to setup a Teams meeting with attendee registration, please visit Schedule a meeting with registration in Microsoft Teams - Microsoft Support
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
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Dynamic Forms
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
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MCLA has adopted Dynamic Forms as its official paperless workflow solution. Dynamic Forms is a fully hosted, powerful web application which also allows non-technical users to take any paper-based form and quickly build a sophisticated interactive form that can be published to the internet. Dynamic Forms provides single and multiple electronic signature functionality along with a basic workflow feature to enable document processing.
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=='''Dynamic Forms vs Microsoft Forms – Which one should I choose?'''==
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Microsoft Forms are useful when there is a need to self-publish a form. We usually recommend it for quick ‘one-off’ needs that have a limited lifespan. Examples include event sign-ups, quick surveys that have an end date, or polls. Its also important to note that although form creators have the ability to share control of the form, the form is always associated with the form designer’s Microsoft account. We do not have as much granular control with transitioning a form from one owner to the other, especially if the form owner’s account is disabled due to a staff transition.
<td height="19" align="left" valign=bottom><font color="#000000">Amsler Campus Center 105</font></td>
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<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
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If your need has a more official nature to it where it’s part of a ‘business process’ its important to consider Dynamic Forms.  The form is stored in a dynamic forms ‘organization’ that can be administered centrally. We also have a toolset that enables data to be captured and automatically stored in a Banner record.  DF is really good for forms that require a workflow, custom email notifications, and/or digital signatures (internal and external users). IT will also help with the form design where you can submit your design via this [https://nextgensso.com/sp/startSSO.ping?PartnerIdpId=http://sts.mcla.edu/adfs/services/trust&TargetResource=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f7a3655a7-c008-43a5-9761-4fc0fbef045d form]:
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
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<td align="left" valign=bottom><font color="#000000"><br></font></td>
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If you have a significant amount of forms to design, there is training available so you can self publish your own DF forms. Many departments just opt to submit their requests through this form or edit requests to the helpdesk.
<td height="19" align="left" valign=bottom><font color="#000000">Advancement 1st Floor Lobby</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Facilities 107</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Mark Hopkins 101</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Mark Hopkins 206</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Murdock Hall 101</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Murdock Hall 330</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Smith House 7</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">60 Porter 108</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Blackinton House 2nd Floor Lobby</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Bowman Hall 221</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" "align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Bowman Hall 315</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 132</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 208</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 326</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Eldridge Hall 102</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Freel Library First Floor - Public</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000">Public to All</font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">89 Flagg Townhouse T89</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Murdock Hallway - Public</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox AltaLink</font></td>
 
<td bgcolor="green" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br>Public to All</font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Venable Hall 309D</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Venable Hall 303B</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Venable Hall Mailroom</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Amsler Campus Center G2-J</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Wellness Center 105</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Wellness Center Reception</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Advancement 2nd Floor Hall</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">100 Porter St Interdisciplinary Studies Lobby</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">94 Porter St Fine and Performing Arts Office 1</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">94 Porter St Fine and Performing Arts 2nd Floor Landing</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">87 Blackinton St Blackinton House Reception</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Bowman Hall Cafe</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000">Public to All</font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Bowman Hall 105</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Bowman Hall 121</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Bowman Hall 101</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Bowman Hall 211</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
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<td height="19" align="left" valign=bottom><font color="#000000">Bowman Hall 322</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Bowman Hall 309</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Brewer Perkins Main Office</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 110</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 120</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 218</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 225</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 308</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 316</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Center For Science And Innovation 320</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Eldridge Hall 115</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Eldridge Hall 204</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Eldridge Hall 209</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Freel Library 107</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Freel Library 2nd Floor</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000">Public to All</font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Gallery 51 Back office</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Mark Hopkins 102</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Mark Hopkins 111</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Murdock Hall 118</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Murdock Hall 209</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Murdock Hall 008</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">72 Porter St History, Poli-Sci Bldg Lobby</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Powerplant 1st Floor</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Powerplant 2nd Floor</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Shapiro 1st Floor</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Shapiro 2nd Floor</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Smith House Office 4</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">BMC North 3rd Floor</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Hoosac Hall Lobby</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000">Public to Resident Students</font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">Greenhouse / Townhouse </font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000">Public to Resident Students</font></td>
 
</tr>
 
<tr>
 
<td height="19" align="left" valign=bottom><font color="#000000">MCLA Pittsfield</font></td>
 
<td align="left" valign=bottom><font color="#000000">Xerox VersaLink</font></td>
 
<td bgcolor="green" align="left" valign=bottom><font color="#000000">Online</font></td>
 
<td align="left" valign=bottom><font color="#000000"><br></font></td>
 
</tr>
 
</table>
 

Revision as of 21:15, 29 September 2023

MCLA Supported Form Platforms

If your department is looking to create a form to collect information, its helpful to understand which MCLA supported options are available to you. This brief description will help to illustrate what those supported options are and can be used as a guide to help find the right platform to suit your needs.

Microsoft Forms through Office 365

Microsoft Forms is now available through Office 365. This option enables users to create and distribute their own forms using their own accounts. Designing a form with Microsoft Forms is very simple but has limited options. Distribution is restricted to internal users only. Since the forms and collected data from that form is stored on individual accounts, the retention of that information is also limited. This option would be recommended for short one-time surveys or polls but should not be used as a departmental form that requires long term availability. For an overview on how to use Microsoft Forms, please visit https://support.office.com/en-us/forms

Event Sign Ups through Microsoft Teams

If your organizing an event and would like attendees to sign up and reserve their seat, you may consider looking at creating a Microsoft Teams event with the attendee registration. This feature uses both MS Teams and Forms together so you can customize a registration form so you can gather whatever information in need from an attendee in advance. For information on how to setup a Teams meeting with attendee registration, please visit Schedule a meeting with registration in Microsoft Teams - Microsoft Support Dynamic Forms MCLA has adopted Dynamic Forms as its official paperless workflow solution. Dynamic Forms is a fully hosted, powerful web application which also allows non-technical users to take any paper-based form and quickly build a sophisticated interactive form that can be published to the internet. Dynamic Forms provides single and multiple electronic signature functionality along with a basic workflow feature to enable document processing.

Dynamic Forms vs Microsoft Forms – Which one should I choose?

Microsoft Forms are useful when there is a need to self-publish a form. We usually recommend it for quick ‘one-off’ needs that have a limited lifespan. Examples include event sign-ups, quick surveys that have an end date, or polls. Its also important to note that although form creators have the ability to share control of the form, the form is always associated with the form designer’s Microsoft account. We do not have as much granular control with transitioning a form from one owner to the other, especially if the form owner’s account is disabled due to a staff transition.

If your need has a more official nature to it where it’s part of a ‘business process’ its important to consider Dynamic Forms. The form is stored in a dynamic forms ‘organization’ that can be administered centrally. We also have a toolset that enables data to be captured and automatically stored in a Banner record. DF is really good for forms that require a workflow, custom email notifications, and/or digital signatures (internal and external users). IT will also help with the form design where you can submit your design via this form:


If you have a significant amount of forms to design, there is training available so you can self publish your own DF forms. Many departments just opt to submit their requests through this form or edit requests to the helpdesk.