Difference between revisions of "Manage Skype for Business Meetings"

From TechHelp - MCLA's IT Help Center
Jump to navigation Jump to search
(Created page with "The Skype for Business default options are appropriate for small and casual meetings with coworkers. It’s a good idea to change the options if you are inviting more than 10...")
Tags: mobile edit mobile web edit
 
Tags: mobile edit mobile web edit
 
Line 1: Line 1:
 +
==Manage Skype for Business Meetings==
 
The Skype for Business default options are appropriate for small and casual meetings with coworkers. It’s a good idea to change the options if you are inviting more than 10 to 15 people, want to control meeting permissions, or have invitees from other companies.
 
The Skype for Business default options are appropriate for small and casual meetings with coworkers. It’s a good idea to change the options if you are inviting more than 10 to 15 people, want to control meeting permissions, or have invitees from other companies.
  
Line 5: Line 6:
 
[[File:Skypemeetingoptions.png]]
 
[[File:Skypemeetingoptions.png]]
  
-These people don’t have to wait in the lobby-
+
===These people don’t have to wait in the lobby===
  
 
You decide who gets into the meeting directly and who has to wait for you to let them in. If you have people wait, when the meeting starts, you’ll see a list of people who are waiting and can grant or deny access.
 
You decide who gets into the meeting directly and who has to wait for you to let them in. If you have people wait, when the meeting starts, you’ll see a list of people who are waiting and can grant or deny access.
  
  
{|
+
{|class="wikitable"
|Who gets in directly?||What happens||Recommended when…
+
!Who gets in directly?
 +
!What happens
 +
!Recommended when…
 
|-
 
|-
|the meeting organizer||You are the only one who gets into the meeting directly. Everyone else has to wait until admitted.||You have a high security meeting and confidential information.
+
|The meeting organizer||You are the only one who gets into the meeting directly. Everyone else has to wait until admitted.||You have a high security meeting and confidential information.
 
|-
 
|-
|people I invite||Only people who were invited to the meeting join the meeting directly. Everyone else has to wait until admitted. ||You’re discussing confidential information and want to allow only specific people to join.
+
|People I invite||Only people who were invited to the meeting join the meeting directly. Everyone else has to wait until admitted. ||You’re discussing confidential information and want to allow only specific people to join.
 
|-
 
|-
 
|Anyone from my organization|Anyone from your organization can get in to the meeting directly, even if not invited.||You don’t have external participants and you are not discussing confidential information.
 
|Anyone from my organization|Anyone from your organization can get in to the meeting directly, even if not invited.||You don’t have external participants and you are not discussing confidential information.
Line 22: Line 25:
 
|}
 
|}
  
-Who’s a presenter?-
+
===Who is a presenter?===
  
 
Here you can choose who gets to be a presenter in your meeting. Remember that all presenters have full control over the meeting and can share content, record the meeting, change the meeting options, mute people, and so on.
 
Here you can choose who gets to be a presenter in your meeting. Remember that all presenters have full control over the meeting and can share content, record the meeting, change the meeting options, mute people, and so on.
  
{|
+
{|class="wikitable"
|Who presents?||What happens||Recommended when...
+
!Who presents?
|-
+
!What happens
|the meeting organizer||Only you as the meeting organizer have presenter permissions.||Use when the participants don’t have to interact with the meeting content. You can designate additional presenters during the meeting if you decide you want to.
+
!Recommended when...
 
|-
 
|-
 
|Anyone from my organization||Anyone from your organization can be a presenter.||Suitable for casual meetings with your teammates, where all participants can share and modify content.
 
|Anyone from my organization||Anyone from your organization can be a presenter.||Suitable for casual meetings with your teammates, where all participants can share and modify content.
Line 35: Line 38:
 
|Anyone (no restrictions)||Everyone you invite can be a presenter.||Use when you have external participants and want them to present.
 
|Anyone (no restrictions)||Everyone you invite can be a presenter.||Use when you have external participants and want them to present.
 
|-
 
|-
|People I choose||You and the people you choose can be a presenter.||Use when you want specific people to be presenters.
+
|People scheduled as presenters||You and the people you choose can be a presenter.||Use when you want specific people to be presenters.
 
|-
 
|-
 
|}
 
|}
 
Note:  When you select People I choose, click Choose Presenters, and then move the participants from the Attendee to Presenters side. External invitees and distribution lists can’t be added as presenters, but you can give presenter permission to individuals when you are in the meeting.
 
Note:  When you select People I choose, click Choose Presenters, and then move the participants from the Attendee to Presenters side. External invitees and distribution lists can’t be added as presenters, but you can give presenter permission to individuals when you are in the meeting.

Latest revision as of 12:13, 31 March 2020

Manage Skype for Business Meetings

The Skype for Business default options are appropriate for small and casual meetings with coworkers. It’s a good idea to change the options if you are inviting more than 10 to 15 people, want to control meeting permissions, or have invitees from other companies.

If you use Outlook, you can change options for all Skype for Business meetings that you set up by clicking New Skype for Business Meeting in your Outlook Calendar, clicking Meeting Options on the ribbon, and then selecting the options you want to use.

Skypemeetingoptions.png

These people don’t have to wait in the lobby

You decide who gets into the meeting directly and who has to wait for you to let them in. If you have people wait, when the meeting starts, you’ll see a list of people who are waiting and can grant or deny access.


Who gets in directly? What happens Recommended when…
The meeting organizer You are the only one who gets into the meeting directly. Everyone else has to wait until admitted. You have a high security meeting and confidential information.
People I invite Only people who were invited to the meeting join the meeting directly. Everyone else has to wait until admitted. You’re discussing confidential information and want to allow only specific people to join.
Anyone from your organization can get in to the meeting directly, even if not invited. You don’t have external participants and you are not discussing confidential information.
Anyone (no restrictions) Anyone who has access to the meeting link gets in to the meeting directly. You’re inviting outside participants, and you’re not discussing confidential information.

Who is a presenter?

Here you can choose who gets to be a presenter in your meeting. Remember that all presenters have full control over the meeting and can share content, record the meeting, change the meeting options, mute people, and so on.

Who presents? What happens Recommended when...
Anyone from my organization Anyone from your organization can be a presenter. Suitable for casual meetings with your teammates, where all participants can share and modify content.
Anyone (no restrictions) Everyone you invite can be a presenter. Use when you have external participants and want them to present.
People scheduled as presenters You and the people you choose can be a presenter. Use when you want specific people to be presenters.

Note: When you select People I choose, click Choose Presenters, and then move the participants from the Attendee to Presenters side. External invitees and distribution lists can’t be added as presenters, but you can give presenter permission to individuals when you are in the meeting.