O365 - Create an e-mail signature

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Documentation Source: Microsoft.com

Use the Mail tab to customize the settings for messages. You can do things like set up a signature to be added to the messages you send, or control message tracking. To get to the Mail tab from the main Outlook Web App page, go to the upper corner and choose the gear icon > Options > Settings > Mail.

Create an email signature

An email signature is text that you can add to the end of outgoing messages. If you use both Outlook Web App and Outlook, you need to create a signature in each.

File:Sig01 o365 08.png

What else do I need to know?

  • If you don’t select the check box to automatically include your signature on messages you send, you can add your signature to a message by clicking the Insert menu at the top of the message and selectingSignature.
  • You can’t include an image file (such as a .gif or .tif) in your signature in Outlook Web App.
  • For more information, see Create and add an email signature in Outlook Web App.

Message format

Use the Message Format settings to set the default format for new messages. You can also format messages when you create them by using the formatting toolbar in the new message.

File:Sig02 o365 08.png

What else do I need to know? You can also use change the settings on individual messages to show or hide the From and Bcc fields and to switch between HTML and plain text.

Message options

Use Message Options to control what happens when you move or delete an item, to play a sound when a new item arrives, and to automatically empty your Deleted folder when you sign out.

File:Sig03 o365 08.png

Read receipts

Use Read Receipts to control how email messages you receive for which the sender has requested a read receipt are responded to. A read receipt is a response that's sent back to the sender indicating you've read their message. The following three options are available when you use read receipts.

File:Sig04 o365 08.png

Reading pane

Use the Reading Pane setting to control when messages that you view using the reading pane are marked as read.

File:Sig05 o365 08.png


Use the Conversations settings to control how messages are displayed in Conversation view.

File:Sig06 o365 08.png

Documentation Source: Microsoft.com