Difference between pages "O365 - Microsoft Teams" and "O365 - OneDrive in Office 365"
m (1 revision imported) |
en>A30097513 |
||
Line 1: | Line 1: | ||
− | + | ==OneDrive Overview in OWA== | |
− | == | + | OneDrive for Business is an online document storage and sharing tool that students, faculty and staff can access on Office 365. It includes the following features: |
− | |||
− | + | *1 terabyte of file space | |
+ | *Access from anywhere oncampus or offcampus | ||
+ | *Create, access, and edit documents through just a web browser by using Office Online. | ||
+ | *Share documents with other MCLA Office 365 users. | ||
− | + | To access OneDrive, Click the App Launcher in Office 365 | |
+ | [[image:onedrive1.PNG]] | ||
− | + | Then select OneDrive. | |
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | + | [[image:onedrive2.PNG]] | |
− | |||
− | |||
− | |||
− | |||
− | |||
− | ==''' | + | ==Uploading a File or Folder== |
− | + | *1. In '''OneDrive''', click the '''Upload''' [[image:Upload.png]] shortcut. | |
− | * | + | *2. Select the file or folder you wish to upload. |
+ | *3. Click '''Open'''. | ||
+ | *4. The file will appear in the '''Documents''' pane. | ||
− | == | + | |
+ | '''Here is also a video overview of this process:''' | ||
+ | |||
+ | [https://support.office.com/en-us/article/upload-files-and-folders-to-onedrive-7f630d4a-0af2-40f9-a32a-de5f149eb1de Uploading a File or Folder Tutorial Video] | ||
+ | |||
+ | ==Creating a Document== | ||
+ | *1. In '''OneDrive''', click the '''New''' [[image:New.png]] shortcut. | ||
+ | *2. Select the type of file you would like to create from the dropdown menu, including Word document, Excel workbook,PowerPoint presentation and OneNote notebook. | ||
+ | |||
+ | ==Working with Files in OneDrive== | ||
+ | *1. In '''OneDrive''', check the file you wish to work with to select it. | ||
+ | *2. Click the '''More''' shortcut. From here, you can do one of the following options: | ||
+ | *• To rename the file, click '''Rename'''. Enter a new name and click '''Save'''. | ||
+ | *• To delete the file, click '''Delete'''. Click '''OK''' to confirm. | ||
+ | *• To change the location of the file, click '''Move''' or copy. Click '''Move''' to confirm. | ||
+ | |||
+ | ==Sharing a File== | ||
+ | *1. In '''OneDrive''', check to select the file you want to share from the '''Documents''' pane. | ||
+ | *2. Click the '''Share''' [[image:Share.png]] shortcut. | ||
+ | *3. Enter the names of users with which you wish the share the file in the '''Invite people''' box. | ||
+ | *4. ''Optional:'' To only allow other users to view the file without making changes, click the arrow at the '''Can edit''' box and select '''Can view'''. | ||
+ | *5. ''Optional:'' To include a message, enter text in the space. | ||
+ | *6. Click '''Share''' | ||
+ | |||
+ | ==Creating a Folder== | ||
+ | *1. In '''OneDrive''', click the '''New''' [[image:New.png]] button. | ||
+ | *2. Select the '''New Folder''' button from the drop-down menu. | ||
+ | |||
+ | [[image:New-folder.png]] | ||
+ | |||
+ | *3. Enter a name for your new folder in the '''Name*''' box. | ||
+ | *4. Click '''Save'''. Your new folder will appear in your '''Documents''' list. | ||
+ | *5. ''Optional:'' To populate the folder with files already on your '''OneDrive''', click and drag items over the new folder. They will appear in the folder the next time you open it. | ||
+ | *6. ''Optional:'' To populate the folder with files from your computer,click on the new folder to open it. Click the '''Upload''' [[image:o365upload.png]] shortcut and select the files you wish to add. | ||
+ | |||
+ | ==Syncing a Copy of Your Files to Your Computer == | ||
+ | To make an up-to-date copy of your files to work with on your | ||
+ | computer in File Explorer, you can sync your files. | ||
+ | |||
+ | *1. Open your '''OneDrive''' library or click '''Site Folders''' to find a library. | ||
+ | *2. Click the '''Sync''' [[image:Sync.png]] shortcut. | ||
+ | *3. In the '''Sync''' wizard that opens, click Sync now. | ||
+ | *4. The name of the library you are syncing will appear, as well as the future location in Windows Explorer. | ||
+ | *5. ''Optional'': To save the copy in a new location, click '''Change'''. | ||
+ | *6. ''Optional:'' To view the files as they are syncing, click '''Show my files'''.... | ||
+ | |||
+ | ==Using Versions== | ||
+ | You can use OneDrive to track the versions of a particular file. This is especially helpful if you need to return to a previous | ||
+ | version to correct a change that was made in error. | ||
+ | *1. In '''OneDrive''', select the file you wish to restore a previous version of. | ||
+ | *2. Click the '''Version History''' shortcut. | ||
+ | |||
+ | [[Image:Version.png]] | ||
+ | |||
+ | *3. Hover your mouse cursor beside the '''Modified''' date of the version you wish to restore. | ||
+ | *4. Click the three dots that appear and select '''Restore'''. | ||
+ | *5. Click '''OK'''. The restored file will appear at the top of your '''Version History''' list. | ||
+ | |||
+ | ==Attach OneDrive Files to E-mail Messages== | ||
+ | With OneDrive enabled, the option to attach a file from OneDrive is shown by default. You can also choose to select a file from your computer. The following instructions will guide you through this process: | ||
+ | |||
+ | *1.To attach a file to a message, open a new message or respond to an existing message and select the[[image:attachonedrive1.PNG]] paperclip icon | ||
+ | *2.Choose the source you want to use from the navigation pane: | ||
+ | **OneDrive (this is listed as the default source file location) | ||
+ | **'''Computer''' (select this if you would like to attach a file that is stored on your local computer) | ||
+ | *3. Browse to find the file you want to attach. | ||
+ | *4.Select the file, and then select Next (or Open when attaching from computer) to add it to your message. | ||
+ | *5.Next, you're prompted to share your file with OneDrive for Business, or attach a copy. | ||
+ | **If you select "Attach as a OneDrive file" - recipients will receive a link to the file and be given permission to edit the file. If you are attaching a file from your computer it will also be uploaded to a folder named Email Attachments within your OneDrive. | ||
+ | **If you choose to "Attach as a copy" the recipients will receive their own copy of the attachment. | ||
+ | **You can also check the box that says "Remember my choice.." if you would like this selection to be automatic for future attachments that you add. | ||
+ | |||
+ | [[image:attachonedrive2.PNG]] | ||
+ | |||
+ | ==Download the OneDrive for Business Application== | ||
+ | |||
+ | There are client applications for OneDrive for Business that can also be installed on your computer or mobile device. | ||
+ | *'''NOTE:When logging into these applications, use your A number and @mcla.edu. Example:a10001000@mcla.edu''' | ||
+ | |||
+ | See additional links below: | ||
+ | |||
+ | *[https://support.office.com/en-us/article/Get-started-with-the-OneDrive-for-Business-Next-Generation-Sync-Client-in-Windows-615391c4-2bd3-4aae-a42a-858262e42a49 Windows] | ||
+ | *[https://support.office.com/en-us/article/Get-started-with-the-OneDrive-for-Business-Next-Generation-Sync-Client-on-Mac-OS-X-d11b9f29-00bb-4172-be39-997da46f913f Mac OSX (10.9 or higher)] | ||
+ | *[https://support.office.com/en-us/article/Install-and-set-up-OneDrive-on-your-iPhone-or-iPad-c535c845-91ae-4f6a-81fd-5247cb7da0a4 Apple iOS] | ||
+ | *[https://support.office.com/en-us/article/Install-and-set-up-OneDrive-on-an-Android-phone-or-tablet-b8ed509b-c068-4ec8-8e69-60ffe8af23ce Android] | ||
+ | *[https://support.office.com/en-us/article/Set-up-OneDrive-for-Business-on-your-Windows-Phone-519fa7ee-a842-4f7e-9269-0f26d701505c Windows Phone] | ||
+ | |||
+ | ==Additional Training Resources by Microsoft== | ||
+ | |||
+ | *[https://support.office.com/en-us/article/What-is-OneDrive-for-Business-187f90af-056f-47c0-9656-cc0ddca7fdc2 What is OneDrive for Business?] | ||
+ | *[https://support.office.com/en-us/article/Store-sync-and-share-your-work-files-OneDrive-for-Business-301817f6-9705-4525-ba3d-79082029b195 Store, sync, and share your work files] | ||
+ | **[https://support.office.com/en-us/article/Dragging-and-dropping-files-to-OneDrive-for-Business-e2e0c53e-8707-4b9d-aa0d-d3cfcb792b72 Dragging and dropping files to OneDrive for Business] | ||
+ | **[https://support.office.com/en-us/article/Seeing-your-files-from-other-devices-fe48cf1e-d23c-4bb5-b274-f04e3d46539a Seeing your files from other devices] | ||
+ | **[https://support.office.com/en-us/article/Saving-and-opening-files-f3c50490-e402-44cd-81f1-d559fdc715fb Saving and opening files] | ||
+ | **[https://support.office.com/en-us/article/Syncing-your-files-with-your-computer-31e11d42-c3e4-443a-a5dd-9186bb6fdf3c Syncing your files with your computer] | ||
+ | **[https://support.office.com/en-us/article/Managing-your-files-in-OneDrive-for-Business-1c53e2c1-950e-46fa-8611-e07efcfb0565 Managing your files in OneDrive for Business] | ||
+ | **[https://support.office.com/en-us/article/Sharing-files-with-others-1441ccff-7d1d-4105-bf62-84b720149a28 Sharing files with others] |
Revision as of 13:57, 26 May 2020
Contents
- 1 OneDrive Overview in OWA
- 2 Uploading a File or Folder
- 3 Creating a Document
- 4 Working with Files in OneDrive
- 5 Sharing a File
- 6 Creating a Folder
- 7 Syncing a Copy of Your Files to Your Computer
- 8 Using Versions
- 9 Attach OneDrive Files to E-mail Messages
- 10 Download the OneDrive for Business Application
- 11 Additional Training Resources by Microsoft
OneDrive Overview in OWA
OneDrive for Business is an online document storage and sharing tool that students, faculty and staff can access on Office 365. It includes the following features:
- 1 terabyte of file space
- Access from anywhere oncampus or offcampus
- Create, access, and edit documents through just a web browser by using Office Online.
- Share documents with other MCLA Office 365 users.
To access OneDrive, Click the App Launcher in Office 365
Then select OneDrive.
Uploading a File or Folder
- 1. In OneDrive, click the Upload shortcut.
- 2. Select the file or folder you wish to upload.
- 3. Click Open.
- 4. The file will appear in the Documents pane.
Here is also a video overview of this process:
Uploading a File or Folder Tutorial Video
Creating a Document
- 1. In OneDrive, click the New shortcut.
- 2. Select the type of file you would like to create from the dropdown menu, including Word document, Excel workbook,PowerPoint presentation and OneNote notebook.
Working with Files in OneDrive
- 1. In OneDrive, check the file you wish to work with to select it.
- 2. Click the More shortcut. From here, you can do one of the following options:
- • To rename the file, click Rename. Enter a new name and click Save.
- • To delete the file, click Delete. Click OK to confirm.
- • To change the location of the file, click Move or copy. Click Move to confirm.
Sharing a File
- 1. In OneDrive, check to select the file you want to share from the Documents pane.
- 2. Click the Share shortcut.
- 3. Enter the names of users with which you wish the share the file in the Invite people box.
- 4. Optional: To only allow other users to view the file without making changes, click the arrow at the Can edit box and select Can view.
- 5. Optional: To include a message, enter text in the space.
- 6. Click Share
Creating a Folder
- 3. Enter a name for your new folder in the Name* box.
- 4. Click Save. Your new folder will appear in your Documents list.
- 5. Optional: To populate the folder with files already on your OneDrive, click and drag items over the new folder. They will appear in the folder the next time you open it.
- 6. Optional: To populate the folder with files from your computer,click on the new folder to open it. Click the Upload shortcut and select the files you wish to add.
Syncing a Copy of Your Files to Your Computer
To make an up-to-date copy of your files to work with on your computer in File Explorer, you can sync your files.
- 1. Open your OneDrive library or click Site Folders to find a library.
- 2. Click the Sync shortcut.
- 3. In the Sync wizard that opens, click Sync now.
- 4. The name of the library you are syncing will appear, as well as the future location in Windows Explorer.
- 5. Optional: To save the copy in a new location, click Change.
- 6. Optional: To view the files as they are syncing, click Show my files....
Using Versions
You can use OneDrive to track the versions of a particular file. This is especially helpful if you need to return to a previous version to correct a change that was made in error.
- 1. In OneDrive, select the file you wish to restore a previous version of.
- 2. Click the Version History shortcut.
- 3. Hover your mouse cursor beside the Modified date of the version you wish to restore.
- 4. Click the three dots that appear and select Restore.
- 5. Click OK. The restored file will appear at the top of your Version History list.
Attach OneDrive Files to E-mail Messages
With OneDrive enabled, the option to attach a file from OneDrive is shown by default. You can also choose to select a file from your computer. The following instructions will guide you through this process:
- 1.To attach a file to a message, open a new message or respond to an existing message and select the paperclip icon
- 2.Choose the source you want to use from the navigation pane:
- OneDrive (this is listed as the default source file location)
- Computer (select this if you would like to attach a file that is stored on your local computer)
- 3. Browse to find the file you want to attach.
- 4.Select the file, and then select Next (or Open when attaching from computer) to add it to your message.
- 5.Next, you're prompted to share your file with OneDrive for Business, or attach a copy.
- If you select "Attach as a OneDrive file" - recipients will receive a link to the file and be given permission to edit the file. If you are attaching a file from your computer it will also be uploaded to a folder named Email Attachments within your OneDrive.
- If you choose to "Attach as a copy" the recipients will receive their own copy of the attachment.
- You can also check the box that says "Remember my choice.." if you would like this selection to be automatic for future attachments that you add.
Download the OneDrive for Business Application
There are client applications for OneDrive for Business that can also be installed on your computer or mobile device.
- NOTE:When logging into these applications, use your A number and @mcla.edu. Example:a10001000@mcla.edu
See additional links below: