Difference between pages "O365 - People Overview (Contacts)" and "O365 - Schedule a virtual Teams meeting"

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'''''Documentation Source: Microsoft.com'''''
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<youtube>eNBYv0-GnqM</youtube>
  
People is where your personal contacts are stored and where you can view any address books that have been set up for your organization.
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=='''Create a Teams Meeting in Office 365'''==
  
==What you’ll see in People==
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[[Image:Portalcalendar.png]]
[[Image:Image001_o365_03.png]]
 
  
#Create a new contact by selecting [[Image:o3651_plus.png]].
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*1a. Open the Office 365 calendar by clicking the Calendar option found on the MCLA Portal Page.  
#All the places you can find contact information.
 
#Search. Type a person’s name here to search for them in your contacts and in your organization’s address book. For more information, see [[Search in Outlook Web App]].
 
#List of all contacts in the current folder.
 
#The contact card for the selected person.
 
#Actions you can take directly from the contact card. Select the icons to send a message, start an IM session, or create a meeting request.
 
  
==Create a new contact==
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[[Image:365calendar.png]]
  
To create a contact, select the folder under My Contacts that you want to create the contact in, then select [[Image:o3651_plus.png]] and select Create contact.
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*1b. You can also open the calendar by first opening your Outlook email and then selecting Calendar in the apps menu found in the top left of the page.  
  
[[Image:Image004_o365_03.gif]]
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[[Image:calendar_view.png]]
  
This will open a blank contact form. Fill in any details that you want. Select the [[Image:o3651_plus.png]] icon to see more options for that type of information. For example, if the person you’re adding to your contacts has multiple phone numbers, select the [[Image:o3651_plus.png]] next to Phone to add phone numbers.
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*2. Click on the '''New Event''' button to create a new meeting invitation.
  
When you’re done, select [[Image:o365_save.png]]Save to save your changes or [[Image:o365_bdiscard.png]] to cancel.
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*3. Add the members of the event and any additional information about the meeting.  
  
==Create a group==
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[[Image:Addteamsmeeting.png]]
You can create two types of groups in Outlook Web App. The first is a personal group, which is a group that is stored in your Contacts folder and can contain entries from your personal Contacts and from your organization’s address book.
 
  
To create a personal group select the folder under My Contacts that you want to create the group in, then select [[Image:o3651_plus.png]] and select Create group.
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*4. Click the '''Add Online Meeting''' button and select '''Teams meeting''' to have the event create a teams invite.  
  
[[Image:Image007_o365_03.png]]
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*5. Click '''Send''' to create the meeting.
  
This will open a blank group form. Enter the group name that you want and any notes. To add members, type the name of the person you want to add in Members. Outlook Web App will search for a match in your Contacts and in your organization’s address book. If a match isn’t found, you can search for that person. You can also type an email address directly in Members. Press Enter to add your selection to the group.
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=='''Create a Teams Meeting in Teams'''==
  
When you’re done, select [[Image:o365_save.png]] to save your changes or [[Image:o365_bdiscard.png]] to cancel.
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[[Image:Teams11.PNG]]
  
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*1. Click the '''Calendar''' option found on the left hand side of the Teams App. This Calendar is shared with the one in your Office 365 account.
  
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[[Image:Teams12.PNG]]
  
==Create a contact from a message==
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*2. Click the '''New Meeting''' button found on the top right of the Calendar to create a new meeting.
  
You can add any contact that you see in a message to your Contacts. To add a contact from a message:
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[[Image:Teams13.PNG]]
#Select the name to see the contact card.
 
#Select Add to Contacts.
 
  
[[Image:Image008_o365_03.png]]
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*3. Fill out the required attendees and information for the meeting in the form shown above. Click '''Save''' when all information is entered.
  
#Add any additional information you want.
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=='''Teams can also be used for phone-based conference calls'''==
#Select Save to add the card to your Contacts, or Discard to cancel.
 
  
==Edit a contact==
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Create a meeting as described in one of the two methods above and simply call in to your own meeting. The call in number will be generated with the meeting invite.  
Find and select the contact that you want to edit. You can only edit contacts in the folders under My Contacts. When you select a contact, you’ll see their details in the reading pane. To edit their information, select Edit. Make any changes that you want, and then select [[Image:o365_save.png]] to save your changes or [[Image:o365_bdiscard.png]] to cancel.
 
  
==Linking and unlinking contacts==
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For all college faculty and staff, call in options will automatically be added to your meeting invitation.  
Outlook Web App detects contacts that have the same or very similar display names and will link them into a single view. To see which contacts have been linked, choose a contact card, and then in the reading pane under Linked contacts, select Manage. You can also choose the contacts that you want to link.
 
  
[[Image:Image009_o365_03.png]]
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If you are calling in, to lead the meeting you will need your conference PIN.  This can be set and reset here: https://mysettings.lync.com/pstnconferencing?language=en-US
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(be sure to log in with your MCLA credentials when prompted).
  
This will display the linked contacts, if any, for that card.
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----
 
 
[[Image:Image010_o365_03.png]]
 
 
 
#View all the contacts linked to this contact card. If a link has been added that you want to remove, select it to view it or unlink it.
 
#Suggested links shows links that might match this person.
 
#You can find additional contacts to link by searching.
 
 
 
Any changes you make will be saved automatically as you make them. When you’re done, select [[Image:o365_bdiscard.png]] to close the window.
 
 
 
 
 
== Using Outlook Web App on a mobile device ==
 
 
 
If you’re using Outlook Web App on a mobile device, such as a tablet or smart phone, you may see something different from the images above.
 
 
 
[[Image:Image011_o365_03.png]]
 
 
 
Most features work the same as they do when you’re using Outlook Web App on a desktop or laptop computer, but some things are done a little bit differently.
 
 
 
Tap the navigation icon [[Image:o365_nav.png]] in the lower corner to switch between Mail, Calendar, and People.
 
 
 
To search, tap the search icon [[Image:o365_search.png]]. Tap the add to Contacts icon [[Image:o365_contacts.png]] to add the selected entry from your organization’s address book to your Contacts. Tapping the more icon [[Image:o365_more.png]] will show more selections.
 
 
 
You create new items by tapping the new item icon [[Image:o365_newitem.png]]. Look for chevron icons [[Image:o365_expand.png]][[Image:o365_collapse.png]] to expand or collapse the part of the screen they appear on.
 
 
 
To get to Options when you’re using a mobile device, tap the more icon [[Image:o365_more.png]], then tap Options.
 
 
 
'''''Documentation Source: Microsoft.com'''''
 

Latest revision as of 19:28, 27 January 2021

Create a Teams Meeting in Office 365

Portalcalendar.png

  • 1a. Open the Office 365 calendar by clicking the Calendar option found on the MCLA Portal Page.

365calendar.png

  • 1b. You can also open the calendar by first opening your Outlook email and then selecting Calendar in the apps menu found in the top left of the page.

Calendar view.png

  • 2. Click on the New Event button to create a new meeting invitation.
  • 3. Add the members of the event and any additional information about the meeting.

Addteamsmeeting.png

  • 4. Click the Add Online Meeting button and select Teams meeting to have the event create a teams invite.
  • 5. Click Send to create the meeting.

Create a Teams Meeting in Teams

Teams11.PNG

  • 1. Click the Calendar option found on the left hand side of the Teams App. This Calendar is shared with the one in your Office 365 account.

Teams12.PNG

  • 2. Click the New Meeting button found on the top right of the Calendar to create a new meeting.

Teams13.PNG

  • 3. Fill out the required attendees and information for the meeting in the form shown above. Click Save when all information is entered.

Teams can also be used for phone-based conference calls

Create a meeting as described in one of the two methods above and simply call in to your own meeting. The call in number will be generated with the meeting invite.

For all college faculty and staff, call in options will automatically be added to your meeting invitation.

If you are calling in, to lead the meeting you will need your conference PIN. This can be set and reset here: https://mysettings.lync.com/pstnconferencing?language=en-US (be sure to log in with your MCLA credentials when prompted).