Changes

==Step 1 - Activate Your If your department is looking to create a form to collect information, its helpful to understand which MCLA Account==supported options are available to you. This brief description will help to illustrate what those supported options are and can be used as a guide to help find the right platform to suit your needs.

Employees will need their =='''Microsoft Forms through Office 365''A' numbers ==Microsoft Forms is now available through Office 365. This option enables users to start the account creation processcreate and distribute their own forms using their own accounts. Designing a form with Microsoft Forms is very simple but has limited options. This 'A' number Distribution is also known as restricted to internal users only. Since the Banner ID number which can be obtained forms and collected data from that form is stored on individual accounts, the Human Resources officeretention of that information is also limited. Phone: (413) 662This option would be recommended for short one-5596time surveys or polls but should not be used as a departmental form that requires long term availability. Once this is obtained you can For an overview on how to use this number to follow these steps for setupMicrosoft Forms, please visit https://support.office.com/en-us/forms

*1. Go to http://techhelp.mcla.edu/banner=='''Event Sign Ups through Microsoft Teams'''==*2. Enter If your ID in the "MCLA ID (A#):" field (Ensure organizing an event and would like attendees to sign up and reserve their seat, you include may consider looking at creating a Microsoft Teams event with the A)*3attendee registration. Enter your birth date (MMDDYY format) This feature uses both MS Teams and Forms together so you can customize a registration form so you can gather whatever information in need from an attendee in the "PIN" (If the DOB does not work, please call our administrative systems department at 413-662-5295)*4advance. You will then be asked For information on how to set setup a new PIN of your choice.*5. Once your PIN has been setupTeams meeting with attendee registration, you will be logged please visit Schedule a meeting with registration in to the main menu.Microsoft Teams - Microsoft Support*6. Click the 'Claim Your MyMCLA Account' link.Dynamic Forms*7MCLA has adopted Dynamic Forms as its official paperless workflow solution. Follow the account claim procedureDynamic Forms is a fully hosted, setting powerful web application which also allows non-technical users to take any paper-based form and quickly build a password at sophisticated interactive form that can be published to the end which should be a combination of numbers as well as letters.*8. Confirm activation is complete by logging into http://portal.mclainternet.edu Dynamic Forms provides single and multiple electronic signature functionality along with your newly setup MCLA account then open your MCLA emaila basic workflow feature to enable document processing.

You do not =='''Dynamic Forms vs Microsoft Forms – Which one should I choose?'''==Microsoft Forms are useful when there is a need to self-publish a form. We usually recommend it for quick ‘one-off’ needs that have a limited lifespan. Examples include event sign-ups, quick surveys that have an end date, or polls. Its also important to be on campus note that although form creators have the ability to activate your share control of the form, the form is always associated with the form designer’s Microsoft account. The MCLA ID and password is used for authentication purposes for services such We do not have as campus computer accessmuch granular control with transitioning a form from one owner to the other, wireless network access and MCLA email. Get familiar with especially if the user [[Policies and Forms | policies]] that you must agree upon during this MCLA form owner’s account activation. You can refer back is disabled due to them on our [[Policies and Forms | policy page]]a staff transition.

If your need has a more official nature to it where it’s part of a ‘business process’ its important to consider Dynamic Forms. The form is stored in a dynamic forms ‘organization’ that can be administered centrally. We also have a toolset that enables data to be captured and automatically stored in a Banner record. DF is really good for forms that require a workflow, custom email notifications, and/or digital signatures (internal and external users). IT will also help with the form design where you can submit your design via this [https://nextgensso.com/sp/startSSO.ping?PartnerIdpId=http://sts.mcla.edu/adfs/services/trust&TargetResource=Step 2 https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f7a3655a7- Set up Voice Mail==c008-43a5-9761-4fc0fbef045d form]:

*By default, voicemail is sent directly to your college e-mail. If you would like have a significant amount of forms to change this settingdesign, please contact the Help Desk. ==Step 3 - Set up Your Computer== *[[Computer Support Services | Computer Purchasing]] - Any new computer or computer related purchases for your department must go through [[Computer Support Services]]. [[Computer Support Services]] can be contacted by phone at (413)-662-5510.  *Computer Installs - Computer hardware or software installs are coordinated through the [[MCLA Computer HelpDesk]]. Please contact the [[MCLA Computer HelpDesk | HelpDesk]] at (413)-662-5276 for any requests.  *Setup connection to the [[Connecting_to_BlazerNet|BlazerNet]] Wireless Network– The wireless network there is training available in various buildings on campus. For instructions on how to configure so you can self publish your laptop to access the [[Connecting_to_BlazerNet|BlazerNet]] wireless network see the[[Network | network section here]]own DF forms. ==Step 4 - Getting Familiar with Technology==  Many answers departments just opt to frequently asked questions about the computer resources available at MCLA can be found on on submit their requests through this site. The following is a brief list of the technology services available to you as an MCLA employee.  *[[Office 365 | MCLA Portal (Office 365)]] - MCLA has a single-sign on portal site that is integrated with Office 365. It is the gateway to email, calendaring, announcements and discussion areas. To access [[Office 365]] you must go through the account activation found on step one. The website to the portal is: *https://portal.mcla.edu *[[Student Information System | Banner]] (Faculty Only) – Banner allows access to the student record system through the web. This includes access to class rosters and also includes the ability to e-mail your whole class.  *[[Canvas]] (Faculty Only) – [[Canvas]] is an online course area available to faculty members. Course areas are set up by faculty request at the start of the semester. This request will also enroll students who have registered for the course. This is possible only if you have had Canvas training through the [[Academic Technology]] center, form or if you've had prior experience with [[Canvas]].  *[[Technology Enhanced Facilities | Classroom Technology]] – To become familiar with classroom technology please visit the [[Technology Enhanced Facilities]] section. ==Step 5 - Using Technology in your Course (Faculty Only)== The MCLA [https://www.mcla.edu/administration/administrative-offices/academic-technology/index.php Academic Technology] Center is a resource to provide faculty development, consultation, and collaborative partnerships to support the use of technology in teaching and research initiatives at MCLA. Faculty members are encouraged edit requests to meet with the [http://www.mcla.edu/About_MCLA/admin/academic-technology/index Academic Technology] department. The [http://www.mcla.edu/About_MCLA/admin/academic-technology/index Academic Technology] department is located in Murdock Hall, second floor. They can also be reached by phone at 413-662-5506helpdesk.