Difference between pages "MCLA Multi-Factor Authentication for Email and Microsoft Office 365 Access" and "Degree Works"

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(→‎What is Degree Works and why is it important for you to reference it often?)
 
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Multi-Factor authentication (a.k.a. MFA) is a security method to help better protect email accounts and Office 365 access by adding a layer of protection to the sign-in process. In addition to entering a password, this added security requires users to approve their sign-ins using a mobile device or telephone. This way if a user account password is somehow exposed, the account can stay protected by the second factor that is required to gain access.
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[[Image:Degree-works.png|right]]
  
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All MCLA accounts will soon have MFA turned on. MFA will not be required when signing on to the main MCLA Portal, but will appear when accessing any Microsoft related services that MCLA has available, such as email, teams, and sharepoint. This documentation will walk you through how to prepare for the use of this security requirement and provide guidance on usage.
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== What is Degree Works and why is it important for you to reference it often? ==
  
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==Step 1 - Prepare==
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Degree Works is “degree audit” software that provides you and your advisor with a clear representation of an individualized path toward graduation. Your degree audit will track courses you have taken, your grades in those courses, any waivers that may be applied to your record, notes that may record items discussed with your advisor, your current overall and program GPA, as well as what coursework is still required in your academic program and core curriculum.
  
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We recommend you follow this checklist to prepare for the account security transition to MFA. These steps can be completed anytime, but its best to do before MFA is turned on for your account.
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Your degree audit can be accessed through the MCLA Portal Page under the “Students” tab.  
  
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* Review the "[https://support.microsoft.com/en-us/topic/what-is-multifactor-authentication-e5e39437-121c-be60-d123-eda06bddf661 What is: Multifactor Authentication]" Microsoft article.
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<youtube>0XzExiyUxrY</youtube>
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* [https://www.microsoft.com/en-us/security/mobile-authenticator-app Download the Microsoft Authentication App] on your [https://play.google.com/store/apps/details?id=com.azure.authenticator Android] and [https://apps.apple.com/app/microsoft-authenticator/id983156458 Apple IOS phone].
 
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* Confirm that your security information is updated and complete. To check login to https://aka.ms/mfasetup. You will want to ensure you have setup your primary phone, office phone and/or alternate phone as a security method. This is helpful in the event you don't have access to your mobile phone, the other phones you specify can be used to sign you in.
 
  
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==Step 2 - Setup==
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== How can Degree Works help you stay on track toward graduation? ==
  
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MCLA IT will notify you when MFA will be turned on for your account. After its been turned on, [https://support.microsoft.com/en-us/office/set-up-your-microsoft-365-sign-in-for-multi-factor-authentication-ace1d096-61e5-449b-a875-58eb3d74de14 follow these steps in this link] to setup your account to work with MFA.
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Degree Works has a number of features designed to minimize the chance of you enrolling in a course that will not fulfill either an academic program requirement or core curriculum – keeping you on track toward graduation. Each academic department has worked carefully to infuse any individualized “double dipping” rules that they may have. This will provide you with a clear understanding of courses within your program that fulfill more than one requirement (major/minor/core curriculum, etc).
  
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*[https://support.microsoft.com/en-us/office/set-up-your-microsoft-365-sign-in-for-multi-factor-authentication-ace1d096-61e5-449b-a875-58eb3d74de14 Set up your Microsoft 365 sign-in for multi-factor authentication]
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Degree Works also has a number of interactive features including:
  
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*'''Important Note''': The most convenient method is to approve sign-ins using notifications served through the Microsoft authenticator app. We recommend that you set this option to your default method. Here is a video that our Help Desk has put together that will walk you through the setup process from start to finish:
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* '''Live data relating to enrollment and registration information.''' You will be able to see what courses are being offered in the next semester that fulfill a specific requirement, when the course is offered, and how many seats are still available.
  
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<youtube>LPPJqWW2x4o</youtube>
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* '''What If:''' If you are considering a change in major, or adding a new minor, this feature allows you to run a new audit, taking your current academic coursework and placing it into the new program which will allow you to make a fully informed decision.
  
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==Step 3 - Use and Manage==
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<youtube>k3Yq5NyRTCo</youtube>
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Its important to note that when MFA is turned on - all access sign ins to Office 365 services will require the use of it. This includes access to MCLA Email, Microsoft Teams and Sharepoint/OneDrive. To ensure you don't lose access to your account, you should remember to [https://aka.ms/mfasetup update your security information] whenever you change your phone number. Here are some additional resources we recommend you review to help enhance your experience with using MFA by learning more about the different security methods you can setup and how to effectively manage them.
 
  
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*[https://support.microsoft.com/en-us/account-billing/sign-in-to-your-work-or-school-account-using-your-two-step-verification-method-c7293464-ef5e-4705-a24b-c4a3ec0d6cf9 Using your two-step verification methods]
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* '''Future Classes:''' This feature provides you with the ability to project how planned courses for a future semester will be applied to your audit. Will this planned course fulfill a needed requirement?
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*[https://support.microsoft.com/en-us/account-billing/common-problems-with-two-step-verification-for-a-work-or-school-account-63acbb9b-16a1-47b9-8619-6a865e8071a5 Common Problems with two step verification methods]
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*[https://support.microsoft.com/en-us/account-billing/back-up-and-recover-account-credentials-in-the-authenticator-app-bb939936-7a8d-4e88-bc43-49bc1a700a40 Backup and Recover your credentials with Authenticator App]
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<!-- '''GPA Calculators:''' Are you an athlete worried about maintaining eligibility? Perhaps you are striving toward a specific GPA for a scholarship or graduate school application? Degree Works has a series of GPA calculators to help you project your future GPA and can also provide advice on how to reach a specific GPA.
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<youtube>NtWB2M0iHl0</youtube> -->
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== Want to learn more about how to use Degree Works? ==
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* For technical questions about Degree Works, please contact MCLA Techhelp at 413-662-5276
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* For questions regarding student records shown in Degree Works, please contact the Registrar’s Office at 413-662-5216 or registrar@mcla.edu

Latest revision as of 19:00, 25 April 2022

Degree-works.png

What is Degree Works and why is it important for you to reference it often?

Degree Works is “degree audit” software that provides you and your advisor with a clear representation of an individualized path toward graduation. Your degree audit will track courses you have taken, your grades in those courses, any waivers that may be applied to your record, notes that may record items discussed with your advisor, your current overall and program GPA, as well as what coursework is still required in your academic program and core curriculum.

Your degree audit can be accessed through the MCLA Portal Page under the “Students” tab.

How can Degree Works help you stay on track toward graduation?

Degree Works has a number of features designed to minimize the chance of you enrolling in a course that will not fulfill either an academic program requirement or core curriculum – keeping you on track toward graduation. Each academic department has worked carefully to infuse any individualized “double dipping” rules that they may have. This will provide you with a clear understanding of courses within your program that fulfill more than one requirement (major/minor/core curriculum, etc).

Degree Works also has a number of interactive features including:

  • Live data relating to enrollment and registration information. You will be able to see what courses are being offered in the next semester that fulfill a specific requirement, when the course is offered, and how many seats are still available.
  • What If: If you are considering a change in major, or adding a new minor, this feature allows you to run a new audit, taking your current academic coursework and placing it into the new program which will allow you to make a fully informed decision.

  • Future Classes: This feature provides you with the ability to project how planned courses for a future semester will be applied to your audit. Will this planned course fulfill a needed requirement?


Want to learn more about how to use Degree Works?

  • For technical questions about Degree Works, please contact MCLA Techhelp at 413-662-5276
  • For questions regarding student records shown in Degree Works, please contact the Registrar’s Office at 413-662-5216 or registrar@mcla.edu
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