[[Image:Outsidemurdock.jpg|right]]==Description=MCLA Supported Form Platforms=We strive to make our technology services and support services meet the needs of the campus community. As you use technology here at MCLA, we would like everyone to keep in mind that the services we provide are privileged resources and shared among other students, faculty and staff. Here you will find policies and best practice procedures to follow that will ensure proper use that respects other users.
==Policies==If your department is looking to create a form to collect information, its helpful to understand which MCLA supported options are available to you. This brief description will help to illustrate what those supported options are and can be used as a guide to help find the right platform to suit your needs.
=='''Microsoft Forms through Office 365'''==
Microsoft Forms is now available through Office 365. This option enables users to create and distribute their own forms using their own accounts. Designing a form with Microsoft Forms is very simple but has limited options. Distribution is restricted to internal users only. Since the forms and collected data from that form is stored on individual accounts, the retention of that information is also limited. This option would be recommended for short one-time surveys or polls but should not be used as a departmental form that requires long term availability. For an overview on how to use Microsoft Forms, please visit https://support.office.com/en-us/forms
*[[Network User Agreement]]=='''Event Sign Ups through Microsoft Teams'''==*[[Dorm Connection Policy]]*[[MCLA Electronics Communications Policy]]*[[Sensitive Information If your organizing an event and would like attendees to sign up and reserve their seat, you may consider looking at creating a Microsoft Teams event with the attendee registration. This feature uses both MS Teams and Forms together so you can customize a registration form so you can gather whatever information in need from an attendee in advance. For information on how to setup a Teams meeting with attendee registration, please visit Schedule a meeting with registration in Electronic and PaperMicrosoft Teams -based Systems]]Microsoft SupportDynamic Forms*[[:File:MCLA has adopted Dynamic Forms as its official paperless workflow solution. Dynamic Forms is a fully hosted, powerful web application which also allows non- PL11 technical users to take any paper- Acquisition based form and Development Policy v.1.1quickly build a sophisticated interactive form that can be published to the internet.pdf|IT Procurement Dynamic Forms provides single and Development Policy]]*[[:File:MCLA_-_PL12_-_Business_Continuity_Policy.pdf|IT Business Continuity Policy]]*[[:File:Written_Information_Security_Program_-_MCLA_v.1.1multiple electronic signature functionality along with a basic workflow feature to enable document processing.pdf|Written Informations Security Policy]]
==Procedures'''Dynamic Forms vs Microsoft Forms – Which one should I choose?'''==Microsoft Forms are useful when there is a need to self-publish a form. We usually recommend it for quick ‘one-off’ needs that have a limited lifespan. Examples include event sign-ups, quick surveys that have an end date, or polls. Its also important to note that although form creators have the ability to share control of the form, the form is always associated with the form designer’s Microsoft account. We do not have as much granular control with transitioning a form from one owner to the other, especially if the form owner’s account is disabled due to a staff transition.
*[[Academic Department PCs]]*[[Apple IOS Devices]]*[[Computer Support Procedures]] *[[Hardware Support Procedure]]*[[Information Security Awareness]]*[[Netiquette]]*[[Network Account Creation Procedure]] *[[Network Account Termination]]*[[Network Printing Support Procedure]]*[[Peer 2 Peer Sharing If your need has a more official nature to it where it’s part of a ‘business process’ its important to consider Dynamic Forms. The form is stored in a dynamic forms ‘organization’ that can be administered centrally. We also have a toolset that enables data to be captured and automatically stored in a Banner record. DF is really good for forms that require a workflow, custom email notifications, and/or digital signatures (P2Pinternal and external users)]]*[. IT will also help with the form design where you can submit your design via this [Software Support Procedure]]*[[Virus Removal Service Procedure]]*[[Computer Helpdesk Services for Students]https://nextgensso.com/sp/startSSO.ping?PartnerIdpId=http://sts.mcla.edu/adfs/services/trust&TargetResource=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f7a3655a7-c008-43a5-9761-4fc0fbef045d form]:
==Service Catalog==*[[Technology Fee Services]]*[[Service Catalog]]If you have a significant amount of forms to design, there is training available so you can self publish your own DF forms. Many departments just opt to submit their requests through this form or edit requests to the helpdesk.
