Changes

Create Inbox rules in Outlook Web App to automatically perform specific actions on messages as they arrive, based on People is where your criteria. For example, personal contacts are stored and where you can create a rule to automatically move all mail sent to a group you're a member of to a specific folderview any address books that have been set up for your organization.

If you want to create and manage inbox rules ==What you’ll see in the Outlook desktop program, see Manage email messages by using rulesPeople==[[Image:Image001_o365_03.png]]

To manage rules#Create a new contact by selecting [[Image:o3651_plus.png]].#All the places you can find contact information.#Search. Type a person’s name here to search for them in your contacts and in your organization’s address book. For more information, click see [[Search in Outlook Web App]].#List of all contacts in the current folder.#The contact card for the selected person.#Actions you can take directly from the contact card. Select the gear icon > Options > Organize Email > Inbox Rulesicons to send a message, start an IM session, or create a meeting request.

==What you’ll see on the Inbox Rules tabCreate a new contact==

The Inbox Rules tab shows you an overview of all your Inbox rules. From hereTo create a contact, select the folder under My Contacts that you can review what a rule does, turn rules off or on, want to create new rulesthe contact in, edit existing rules, or delete rules that you no longer needthen select [[Image:o3651_plus.png]] and select Create contact.

[[Image:Image002_o365_07Image004_o365_03.pnggif]]

#Settings used to manage inbox rulesThis will open a blank contact form.#Rules are processed Fill in any details that you want. Select the order listed[[Image:o3651_plus.#The png]] icon to see more options for that type of information pane shows a summary of . For example, if the criteria and actions for person you’re adding to your contacts has multiple phone numbers, select the selected rule[[Image:o3651_plus.png]] next to Phone to add phone numbers.

When you’re done, select [[Image:Imagemod1_o365_07o365_save.png]]Save to save your changes or [[Image:o365_bdiscard.png]] to cancel.

==How do I create Create a new rule?group==You can create two types of groups in Outlook Web App. The first is a personal group, which is a group that is stored in your Contacts folder and can contain entries from your personal Contacts and from your organization’s address book.

To create a new blank rule using personal group select the Inbox Rules tabfolder under My Contacts that you want to create the group in, choose newthen select [[Image:o3651_plus.png]] and select Create group.The new rule window has three sections:

[[Image:Imagemod2_o365_07Image007_o365_03.png]]

==How do I edit This will open a rule?==You can edit any rule by selecting it and choosing edit to open blank group form. Enter the rule so group name that you can change want and any notes. To add members, type the conditions or actions name of the ruleperson you want to add in Members. Outlook Web App will search for a match in your Contacts and in your organization’s address book. If a match isn’t found, you can search for that person. You can also type an email address directly in Members. Press Enter to add your selection to the group.

==How do I delete a rule?==If you have a rule that you no longer wantWhen you’re done, you can select it and then click delete [[Image:o365_save.png]] to remove itsave your changes or [[Image:o365_bdiscard. If you just want to turn the rule off for a while, remove the check mark next png]] to the rulecancel.

  ==What else do I need to know?Create a contact from a message==*When You can add any contact that you create a new rule see in Outlook Web App, you may receive a warning that some rules that were created in Outlook and are currently disabled will be deleted. Before you delete those rules, you may want to sign in message to your account using Outlook and check Contacts. To add a contact from a message:#Select the rules name to see if you want the contact card. #Select Add to keep themContacts. [[Image:Image008_o365_03. Enable png]] #Add any rules additional information you want .#Select Save to add the card to your Contacts, or Discard to keepcancel.*Rules are run from top ==Edit a contact==Find and select the contact that you want to bottom edit. You can only edit contacts in the order in which they appear folders under My Contacts. When you select a contact, you’ll see their details in the Rules windowreading pane. To change the order of rulesedit their information, click the rule select Edit. Make any changes that you want to move, and then click the up select [[Image:o365_save.png]] to save your changes or down arrow [[Image:o365_bdiscard.png]] to move the rule to the position you want in the listcancel.*Some types of messages won't trigger Inbox rules, including:*Delivery status notifications, which include non-delivery reports ==Linking and system messages.unlinking contacts==*Read receipts and delivery receipts Outlook Web App detects contacts that are generated by an e-mail client.*Some automatic-reply (Out of Office) messages.*You don't have to use the Inbox Rules tab to create same or very similar display names and will link them into a rule. You can also create rules directly from messagessingle view. To create a rule directly from see which contacts have been linked, choose a message:*Right-click the message in the message list panecontact card, and then click Create Rule.*Or while you view the message in the reading paneunder Linked contacts, select the extended menu and then Manage. You can also choose Create Rule from the menucontacts that you want to link. [[Image:Image009_o365_03.png]] *Each rule you create This will take up space in a hidden section of your mailboxdisplay the linked contacts, if any, for that card. [[Image:Image010_o365_03. This section is limited png]] #View all the contacts linked to 64 KBthis contact card. The actual amount of space If a rule uses depends on several factorslink has been added that you want to remove, such select it to view it or unlink it.#Suggested links shows links that might match this person.#You can find additional contacts to link by searching. Any changes you make will be saved automatically as how long the name is and how many conditions you've appliedmake them. When you reach you’re done, select [[Image:o365_bdiscard.png]] to close the 64 KB limit, you'll be warned that you can't create any more ruleswindow.   == Using Outlook Web App on a mobile device == If that happensyou’re using Outlook Web App on a mobile device, you'll have to delete such as a tablet or simplify some of your existing rules before smart phone, you can create moremay see something different from the images above. [[Image:Image011_o365_03. Some ways you can reduce png]] Most features work the space used by rules same as they do when you’re using Outlook Web App on a desktop or laptop computer, but some things are:done a little bit differently.*Delete rules you no longer need.*Shorten Tap the names of your rulesnavigation icon [[Image:o365_nav.*Combine one or more rules that do png]] in the same thinglower corner to switch between Mail, Calendar, and People.*Remove criteria from rules.*When you create a forwarding ruleTo search, you can tap the search icon [[Image:o365_search.png]]. Tap the add more than one address to forward toContacts icon [[Image:o365_contacts. The number of addresses you can forward png]] to may be limited, depending on add the settings for selected entry from your organization’s address book to your accountContacts. Tapping the more icon [[Image:o365_more. If you add png]] will show more addresses than are allowed, your forwarding rule won’t workselections. If you  You create new items by tapping the new item icon [[Image:o365_newitem.png]]. Look for chevron icons [[Image:o365_expand.png]][[Image:o365_collapse.png]] to expand or collapse the part of the screen they appear on. To get to Options when you’re using a forwarding rule with mobile device, tap the more than one addressicon [[Image:o365_more.png]], test it to be sure it worksthen tap Options.